On-Campus Senior Administrative Assistant — College Operations

Yale University; New Haven (CT); In loco; USD 52.000 - 65.000; Tempo pieno

Descrizione del lavoro

Yale University in New Haven is seeking a Senior Administrative Assistant 2 to support the Head of College and the residential college Office. The role involves high-level administrative tasks, financial support, and coordination of college events in a busy campus setting.

This in-person, on-campus position requires strong communication, organizational skills, and experience with financial processes. The role includes guidance to students, coordination of bursary staff, and collaboration with

Competenze

• Strong interpersonal skills and demonstrated success in a busy, service-oriented environment.
• Excellent written and oral communication skills; proficient in Microsoft Outlook, Word, Excel, and PowerPoint; ability to learn new systems quickly.
• Demonstrated administrative and organizational skills including calendar management, scheduling, expense processing, and event planning.
• Ability to manage multiple tasks and priorities; meet deadlines; work with frequent interruptions.
• Experience with financial and administrative systems, including expense management and reconciliation of financial statements.
• Discretion, sound judgment, and ability to maintain confidentiality; commitment to diversity, equity, and inclusion.

Mansioni

• Oversees and coordinates administrative, program and office activities for the college Head of College.
• Establishes, selects, implements and coordinates office procedures and systems.
• Maintains college checkbook and monitors college accounts; disburses funds and provides financial support.
• Coordinates college functions and events (e.g., Commencement, Head of College’s Tea, Freshman and Senior Dinners).
• Advises students and Fellows on university and college policies and procedures.
• Supports Fellows Programs with clerical duties including mailings, updating contact lists and appointment letters.
• Updates college publications; manages social media and photos.
• Oversees bursary student work assignments; coordinates correspondence and general clerical support.
• Schedules and oversees use of college facilities; issues and records keys; coordinates repairs/renovations with university departments.
• Communicates with students, parents and alumni; resolves problems and provides guidance.
• Collaborates with the Dean’s Office to improve residential, academic and social life; coordinates coverage for the college.

Conoscenze

Interpersonal skills

Communication

Microsoft Office

Calendar management

Expense processing

Event planning

Discretion

DEI awareness

Strumenti

Workday

StarRez

Student Grants Database

SciQuest

Yale Student Employment System

Yale Message

Descrizione del lavoro

Yale University in New Haven is seeking a Senior Administrative Assistant 2 to support the Head of College and the residential college Office. The role involves high-level administrative tasks, financial support, and coordination of college events in a busy campus setting.

This in-person, on-campus position requires strong communication, organizational skills, and experience with financial processes. The role includes guidance to students, coordination of bursary staff, and collaboration with