Executive Admin Specialist — Travel & Events Lead

Yale University; United States; Hybrid; USD 70,000 - 78,000; Full time

Job summary

Yale University is seeking a Senior Administrative Assistant 2 to provide advanced administrative support to the Office of Institutional Affairs. The role requires coordinating executive schedules, travel logistics, and complex workflows while maintaining discretion and a professional presence for high-level stakeholders.

Responsibilities include managing procurement, event planning, and meeting materials, with leadership over a team of drivers for Yale Corporation meetings and related events.

Qualifications

• Strong scheduling ability in a fast-paced environment with precision.
• Clear written and verbal communication with discretion.
• Proficiency in Microsoft Office and data handling tools.
• Ability to manage calendars, travel plans, and executive notices.
• Demonstrated confidentiality and professional integrity.

Responsibilities

• Provide high-level administrative and operational support to the Office of Institutional Affairs.
• Coordinate executive-level schedules, meetings, and travel logistics.
• Lead transportation operations planning and vendor coordination for events.
• Prepare notices, manage procurement, and handle sensitive correspondence.
• Attend meetings, draft minutes, and support office-wide initiatives.

Skills

Complex scheduling

Executive liaison

Microsoft Office proficiency

Professional communication

Confidentiality

Problem-solving

Tools

Qualtrics

Spreadsheets

Job description

Yale University is seeking a Senior Administrative Assistant 2 to provide advanced administrative support to the Office of Institutional Affairs. The role requires coordinating executive schedules, travel logistics, and complex workflows while maintaining discretion and a professional presence for high-level stakeholders.

Responsibilities include managing procurement, event planning, and meeting materials, with leadership over a team of drivers for Yale Corporation meetings and related events.