Senior Admin, Medical Affairs Exec Support (Hybrid)

HireLifeScience; Rahway (NJ); Hybrid; USD 90,000 - 120,000; Full time

Job summary

HireLifeScience is seeking a Senior Administrative Associate to provide comprehensive support for the General/Specialty Therapy Area of Medical Affairs. The role emphasizes professional judgment, calendar management, and domestic/international travel coordination to ensure smooth operations.

The ideal candidate will be a self-starter, adept at prioritizing in a dynamic environment, and able to engage with executives and stakeholders across the company while protecting confidentiality.

Qualifications

• Minimum 10 years of Administrative Assistant experience.
• Minimum 5 years administrative experience supporting Sr. Directors/Executives.
• Advanced computer skills using Microsoft Office suite (MS Outlook, Word, Excel, Power Point) and operation of other internal systems.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.

Responsibilities

• Manage calendars and coordinate meetings and travel.
• Provide general secretarial and office management support.
• Coordinate meetings, MS Teams, and offsite meetings/events.
• Supports the use of Team Sites
• Communication with executives and internal/external clients onsite and remotely to maintain workflow.

Skills

Calendar Management

Independent Thinking

Meeting Management

Meeting Organization

Multitasking

Office Management

Travel Scheduling

Visa Applications

Financial Budgeting

Competency Management

Education

High School Diploma

Advanced certifications (e.g., PA/PM/HR)

Tools

MS Office

SAP

CONCRU

Job description

HireLifeScience is seeking a Senior Administrative Associate to provide comprehensive support for the General/Specialty Therapy Area of Medical Affairs. The role emphasizes professional judgment, calendar management, and domestic/international travel coordination to ensure smooth operations.

The ideal candidate will be a self-starter, adept at prioritizing in a dynamic environment, and able to engage with executives and stakeholders across the company while protecting confidentiality.