Senior Admin Specialist, Medical Affairs & Travel

Merck; New Jersey; On-site; USD 85,000 - 110,000; Full time

Job summary

Merck is seeking a Sr. Admin Services Associate to provide comprehensive administrative support for the General / Specialty Therapy Area within Medical Affairs.

The role emphasizes professional judgment, calendar management, travel support (domestic and international), and confidential handling of information. The incumbent will coordinate meetings, manage communications and records, and partner with internal and external stakeholders.

Qualifications

• Minimum of 10 years Administrative Assistant experience.
• Minimum of 5 years administrative experience supporting Sr. Directors/Executives.
• Advanced computer skills using Microsoft Office suite and operation of internal systems.
• Experience scheduling and coordinating complex, multi-leg domestic and international travel.

Responsibilities

• General Secretarial/administrative duties.
• Coordinate meetings, teleconferences/MS Teams meetings, and offsite meetings/events.
• Manage calendar and travel logistics and generate correspondence.
• Direct a high volume of inquiries to appropriate parties; maintain office records.
• Support Team Sites and internal communications; interface with executives and clients on-site and remotely.

Skills

Calendar Management

Office Management

Multitasking

Independent Thinking

Meeting Management

Meeting Organization

Travel Scheduling

Visa Applications

Financial Budgeting

Competency Management

Education

High School Diploma or GED

Advanced education or certifications such as CAP/PMP/PHR

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

SAP

Concur

Job description

Merck is seeking a Sr. Admin Services Associate to provide comprehensive administrative support for the General / Specialty Therapy Area within Medical Affairs.

The role emphasizes professional judgment, calendar management, travel support (domestic and international), and confidential handling of information. The incumbent will coordinate meetings, manage communications and records, and partner with internal and external stakeholders.