Hybrid Exec Assistant & Medical Affairs Project Coordinator

ProPharma Group; Wilmington, Northern (DE, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

ProPharma Group is seeking an experienced Project Coordinator / Executive Support professional to assist the Medical Affairs leadership. The role supports the GVP and other senior leaders with calendars, travel, meetings, and communications in a hybrid work model.

You will coordinate team projects, manage expense reports, and assist with budget tracking and vendor contracts, while maintaining SharePoint and contact lists. A BA or equivalent plus 5+ years in a multinational setting are expected.

Qualifications

• BA degree or equivalent by experience.
• 5+ years’ experience in a multinational company in a similar role or support of senior management.
• Well organized with strong discretion and ability to handle sensitive information.
• Excellent proficiency with Office software systems (Excel, Word, PowerPoint) and Outlook.

Responsibilities

• Act as an Executive Assistant for the GVP and Medical Affairs leaders.
• Manage calendars, meeting preferences and email as requested.
• Coordinate and arrange team/working group meetings and video conferences.
• Organize business travel and expense reports.
• Provide logistics support for internal and external events.
• Support budgets and coordinate with Finance.
• Assist with SharePoint maintenance and contact lists.
• Support contract management and vendor-related tasks as needed.
• Coordinate project management processes and planning with core teams.

Skills

Executive support

Calendar management

Travel coordination

Budget support

Office software

Communication

Education

BA degree or equivalent by experience

Tools

Microsoft Office

Job description

ProPharma Group is seeking an experienced Project Coordinator / Executive Support professional to assist the Medical Affairs leadership. The role supports the GVP and other senior leaders with calendars, travel, meetings, and communications in a hybrid work model.

You will coordinate team projects, manage expense reports, and assist with budget tracking and vendor contracts, while maintaining SharePoint and contact lists. A BA or equivalent plus 5+ years in a multinational setting are expected.