Hybrid Executive Assistant to Medical Affairs & Projects

ProPharma; Raleigh (NC); Hybrid; USD 65,000 - 90,000; Full time

Job summary

ProPharma in Raleigh, NC, seeks an experienced Executive Assistant to support the Group Vice President and senior Medical Affairs leadership. You will manage calendars, coordinate meetings, travel, and cross‑functional communications in a dynamic, regulated environment.

The role requires discretion, strong organization, and proficiency with Office tools. Multinational exposure and a proactive, collaborative mindset are highly valued, with hybrid work arrangements available.

Qualifications

• BA or equal by experience.
• 5+ years’ experience in a multinational company supporting senior management.
• Well organized, discreet, reliable with strong communication and deadlines.
• Excellent proficiency with Office tools (Excel, Word, PowerPoint) and Outlook.

Responsibilities

• Act as Executive Assistant for the GVP and senior Medical Affairs leaders.
• Provide business support for Medical Affairs Department.
• Manage calendars, meeting preferences and email as requested.
• Coordinate team meetings and video conferences (agenda, timing, attendees, notes).
• Organize business travel and expense reports.
• Provide logistics support for internal and external events.
• Coordinate accruals with Finance; support budget tracking.
• Support Medical Affairs SharePoint access and document management.
• Assist with contract management: vendor profiles, PO requests, invoicing.
• Coordinate project management core team resources and information.
• Implement and maintain project management processes where needed.
• Maintain clear communication and planning across teams.
• Act as first contact for requests for this role; be ambassador for Medical Affairs.

Skills

Executive support

Calendar management

Communication

Education

BA or equal by experience

Tools

MS Office

Outlook

Job description

ProPharma in Raleigh, NC, seeks an experienced Executive Assistant to support the Group Vice President and senior Medical Affairs leadership. You will manage calendars, coordinate meetings, travel, and cross‑functional communications in a dynamic, regulated environment.

The role requires discretion, strong organization, and proficiency with Office tools. Multinational exposure and a proactive, collaborative mindset are highly valued, with hybrid work arrangements available.