Medical Affairs Admin Lead — Hybrid & Growth Path

Providence Healthcare Pty Ltd.; United States; Hybrid; USD 25,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work opportunity

Health benefits and pension

Job summary

Providence Health Care is seeking a Temporary Full-Time Administrative Assistant to provide confidential administrative and secretarial support for the Medical Affairs department. You will coordinate daily office activities, prepare reports, manage schedules, and handle sensitive communications.

The role reports to the Leader, Medical Affairs, with duties spanning meeting coordination, data handling, and cross-team collaboration.

Qualifications

• Education: High School Diploma and secretarial training.
• Ability to prioritize workload and meet deadlines.
• Ability to manage multiple priorities and work with minimal supervision.
• Ability to communicate effectively and maintain relationships.
• Proficiency with MS Office and data handling.

Responsibilities

• Produce reports, databases and presentation materials using office software.
• Schedule meetings, prepare agendas, take minutes and follow up.
• Handle confidential medical-legal, labor relations and disciplinary communications.
• Respond to inquiries by phone or email and coordinate with stakeholders.
• Assist with recruitment records, onboarding and payroll related items as needed.
• Provide receptionist/clerical support and maintain filing systems.

Skills

Organizational skills

Multitasking

Verbal and written communication

Confidentiality

Problem solving

Education

High School Diploma

Secretarial program

Tools

Microsoft Office Suite

MS Visio

Web publishing software

Job description

Providence Health Care is seeking a Temporary Full-Time Administrative Assistant to provide confidential administrative and secretarial support for the Medical Affairs department. You will coordinate daily office activities, prepare reports, manage schedules, and handle sensitive communications.

The role reports to the Leader, Medical Affairs, with duties spanning meeting coordination, data handling, and cross-team collaboration.