Senior Grant Administrator, Mass General Brigham AI Center

0100 Mass General Brigham Incorporated; Boston (MA); Hybrid; USD 86,000 - 116,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Mass General Brigham AI serves as the bridge between academic research and product development, housing clinicians, data scientists, product managers, and software engineers. The Senior Grants Administrator leads the financial lifecycle for the AI Center, handling budgets, forecasts, and sponsor reporting with autonomy.

This is a full-time hybrid role located in Boston (60 Fernwood Road) with up to two remote days per week, reporting to center leadership and collaborating with MGB central teams.

Qualifications

• Mastering pre-award and post-award grant administration.
• Familiarity with Uniform Guidance (2 CFR 200) and sponsor systems.
• Experience with budget development, sponsor compliance, and financial reporting.

Responsibilities

• Oversee the full financial lifecycle of the AI Center, including budgeting, forecasting, and reporting.
• Manage operating budgets, multi-year forecasts, and financial analyses for sponsored programs.
• Serve as the senior financial and grants authority interfacing with Research Management, Finance, and Innovation.

Skills

Budgeting

Forecasting

Financial reporting

Excel proficiency

Communication

Problem solving

Education

Bachelor’s degree

Tools

Insight

Workday

PeopleSoft

Job description

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Mass General Brigham AI is the bridge between academic research and product development—a center composed of clinicians, data scientists, product managers, technical project managers, and software engineers that translates research and innovation into clinical practice. The center houses end-to-end product development infrastructure, including world-class compute capabilities, and its portfolio spans AI/ML-enabled solutions across diagnostics, hospital operations, and specialty services. Mass General Brigham is one of the nation’s leading biomedical research organizations and a principal teaching affiliate of Harvard Medical School. This center sits at an unusual intersection. It carries the sponsored-research obligations of an academic institution—federal grants, foundation awards, and subawards across MGH, BWH, and external collaborators—alongside the commercial-facing dynamics of a product organization, including industry co-development agreements, licensing relationships through MGB Innovation, milestone-based contracts, and AI/ML compute cost structures. The finance and grants function for this center therefore requires someone who can operate fluently in both worlds. The Senior Grants Administrator is a combined leadership role responsible for the full financial lifecycle of the AI Center—operating budget management, multi-year forecasting, and financial reporting—together with end-to-end administration of the center’s sponsored research portfolio across both pre-award and post-award phases. This individual serves as the senior financial and grants authority within the center, the primary liaison to MGB central Research Management, Finance, and Innovation, and a trusted advisor to the center’s leadership, principal investigators, and program managers. The role blends two distinct skill sets that are typically split across separate positions at peer institutions. Combining them is deliberate: a center of this scale and complexity benefits from a single accountable owner who understands how a grant budget, a department operating budget, an industry contract, and a compute-cost line all interact. The position is intended to function with significant autonomy and is expected to achieve and maintain Institutional Signing Authority.

Qualifications Required

• Bachelor’s degree
• At least 5-7 years of progressively responsible experience spanning both research grants administration and financial management, in an academic medical center, university, research institute, or comparable environment.

Preferred

• Prior experience working within the Mass General Brigham system is highly desirable.
• Master’s degree (MBA, MPH, or related) and/or professional certification such as CRA (Certified Research Administrator) or CPA.
• Eligibility for, or prior attainment of, Institutional Signing Authority.
• Experience administering industry-sponsored research agreements, subawards, and milestone-based contracts.
• Familiarity with MGB systems (Insight, Workday/PeopleSoft financials) or equivalent enterprise research and financial platforms.
• Exposure to AI/ML, technology, or data-science cost structures (compute, cloud, data licensing).
• Experience supporting technology transfer, commercialization, or innovation-adjacent research environments.

Knowledge, Skills, and Abilities

Demonstrated mastery of both pre-award and post-award grant administration, including budget development, sponsor compliance, and financial reporting.

Working knowledge of federal and non-federal sponsor regulations, including Uniform Guidance (2 CFR 200), and federal sponsor systems.

Strong operating-budget, forecasting, and financial-modeling experience; advanced proficiency in Excel and comfort with large, complex financial datasets.

Proven ability to work independently, exercise sound judgment, resolve problems, and produce consistent, high-quality work with minimal supervision.

Excellent written and verbal communication and the interpersonal skills to advise faculty, PIs, and senior leadership.

Additional Job Details (if applicable)

Working Conditions

This is a full-time role with a Monday through Friday schedule.

This role is a hybrid role with up to 2 remote days per week; the on-site work will be performed at 60 Fernwood Road in Boston.

Remote workspace requirements, including privacy and security standards, may be verified in accordance with organizational policy.

Remote Type: Hybrid Work Location 60 Fenwood Road Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $85,800 - $115,720.80/Annual Grade 7

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement: 0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world.

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Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.