Senior Admin & HR Support Specialist (Onsite)

W. R. Grace; Pasadena (TX); On-site; USD 60,000 - 83,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Company Match

Paid Vacation and Holidays

Tuition Reimbursement

Parental Leave

Company Donation Match Program

Job summary

Grace, a Standard Industries company, is seeking an Administrative Assistant at the Pasadena location to support a diverse and highly effective team. The role reports directly to the Plant Manager and collaborates with Site Department Managers and HR personnel.

The position emphasizes HR support, Payroll/Kronos coordination, AP duties, and site operations. A strong emphasis on confidentiality, organization, and communication is essential for success in this fast-paced environment.

Qualifications

• H.S. Diploma with 5+ years of administrative assistant experience.
• Strong working experience with Microsoft 365.
• Strong verbal and written communication skills in a fast-paced environment.
• Independent judgment to plan, prioritize, and organize a diverse workload.
• Ability to securely handle confidential information with professionalism.

Responsibilities

• Provides HR support, such as onboarding, orientation, scheduling candidates, and interview packets.
• Serve as Site Contact for Payroll workprocess and Kronos system.
• Provides Accounts Payable support including purchase requisitions, goods receipts, and invoice discrepancy resolution.
• Oversee site services, office supplies, and related procurement.
• Coordinate plant visits, meeting rooms, and event lunches.
• Support employee committees and site/community events.
• Plan and coordinate site events like the annual holiday party and safety celebrations.
• Assist Site Leadership Team with calendar management and clerical tasks.
• Disseminate plant-wide announcements as needed.

Skills

Communication

Time management

Confidentiality

Independent judgment

Education

High School Diploma

Tools

Microsoft 365

Kronos

Ariba

SAP

SuccessFactors

Job description

Grace, a Standard Industries company, is seeking an Administrative Assistant at the Pasadena location to support a diverse and highly effective team. The role reports directly to the Plant Manager and collaborates with Site Department Managers and HR personnel.

The position emphasizes HR support, Payroll/Kronos coordination, AP duties, and site operations. A strong emphasis on confidentiality, organization, and communication is essential for success in this fast-paced environment.