Sr Administrative Assistant

W. R. Grace; Pasadena (TX); On-site; USD 60,000 - 83,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Company Match

Paid Vacation and Holidays

Tuition Reimbursement

Parental Leave

Company Donation Match Program

Job summary

Grace, a Standard Industries company, is seeking an Administrative Assistant at the Pasadena location to support a diverse and highly effective team. The role reports directly to the Plant Manager and collaborates with Site Department Managers and HR personnel.

The position emphasizes HR support, Payroll/Kronos coordination, AP duties, and site operations. A strong emphasis on confidentiality, organization, and communication is essential for success in this fast-paced environment.

Qualifications

• H.S. Diploma with 5+ years of administrative assistant experience.
• Strong working experience with Microsoft 365.
• Strong verbal and written communication skills in a fast-paced environment.
• Independent judgment to plan, prioritize, and organize a diverse workload.
• Ability to securely handle confidential information with professionalism.

Responsibilities

• Provides HR support, such as onboarding, orientation, scheduling candidates, and interview packets.
• Serve as Site Contact for Payroll workprocess and Kronos system.
• Provides Accounts Payable support including purchase requisitions, goods receipts, and invoice discrepancy resolution.
• Oversee site services, office supplies, and related procurement.
• Coordinate plant visits, meeting rooms, and event lunches.
• Support employee committees and site/community events.
• Plan and coordinate site events like the annual holiday party and safety celebrations.
• Assist Site Leadership Team with calendar management and clerical tasks.
• Disseminate plant-wide announcements as needed.

Skills

Communication

Time management

Confidentiality

Independent judgment

Education

High School Diploma

Tools

Microsoft 365

Kronos

Ariba

SAP

SuccessFactors

Job description

Annual Wage Range

$60,152.00 - $82,709.00

Other Compensation

Eligibility for the Short-Term Incentive program and other applicable bonuses

Benefits

U.S. Employee Benefits Summary (grace.com)

Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.

Job Description

The Administrative Assistant is responsible to provide administrative support for a diverse and highly effective team at the Pasadena location. The team includes Site Department Managers, Human Resources personnel...along with various positions throughout the site. The role reports directly to the Plant Manager.

Responsibilities

• Provides HR support, such as new hire onboarding / orientation, potential candidate scheduling and making interview packets, personnel folders, preparing for career fairs, and other employee related events
• Serve as Site Contact for Payroll workprocess and Kronos system
• Provides Accounts Payable support, to include (but, not limited to) entering purchase requisitions, goods receipt and invoice discrepancy resolution
• Oversee sites services such as coffee services, drinking water supply, office supplies, uniform rentals, and others as needed
• Manages Purchasing Card expense reports and T&E expense reports
• Coordinates plant visits; schedules meeting rooms; orders lunches for meetings as needed.
• Support employee committees and events (site or community)
• Plan and coordinate site events such as the annual holiday party, safety celebrations, and other milestone events
• Oversee site vacation calendar and assist Site Leadership Team, to include clerical task as needed
• Provides plant wide announcements and communications as needed

Required Qualifications

• H.S. Diploma with a minimum of 5 years of administrative assistant experience.
• Strong working experience with Microsoft 365
• Strong interpersonal skills to include strong verbal and written communication skills in a fast-paced environment
• Independent judgment is required to plan, prioritize, and organize a diverse workload.
• Secure confidential information as needed and display a high degree of confidentiality and professionalism in all tasks.
• -TC1

Preferred Qualifications

• Knowledge of Ariba and SAP
• Strong experience with Kronos
• Strong experience with SuccessFactors

Physical Requirements And Environment

• Must be willing to wear PPE (Personal Protective equipment) including but not limited to hard hat, protective eyewear, steel-toed boots, hearing protection, Level A suit, full face respirator
• Must be able to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and climb stairs and ladders over 100 ft.
• Ability to follow safety protocols and standards working in a pilot plant facility with highly hazardous materials

Benefits

• Benefits
• Medical, Dental, Vision Insurance
• Life Insurance and Disability
• Grace Wellness Program
• Flexible Workplace
• Retirement Plans
• 401(k) Company Match
• Paid Vacation and Holidays
• Parental Leave
• Tuition Reimbursement
• Company Donation Match Program
• U.S. Employee Benefits Summary (grace.com)

Nearest Major Market

Houston