Sr Administrative Assistant

W. R. Grace; Baton Rouge (LA); On-site; USD 60,000 - 83,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance and Disability

Retirement Plans

401(k) Company Match

Paid Vacation and Holidays

Parental Leave

Tuition Reimbursement

Company Donation Match Program

Flexible Workplace

Grace Wellness Program

Job summary

The Grace Baton Rouge Plant, part of Grace, a Standard Industries company, seeks an experienced Senior Administrative Assistant to provide high-level administrative support to the plant leadership and team. The role involves HR tasks, payroll processing, and coordination of purchasing and travel activities.

Reporting to the Plant Manager, the position operates in a 24/7 manufacturing environment with focus on organized workload management, confidentiality, and cross-functional collaboration

Qualifications

• H.S. Diploma with a minimum of 5 years of administrative assistant experience.
• Experience with Microsoft Office
• Experience planning, prioritizing and organizing a diverse workload in a fast-paced environment
• Experience working with confidential information

Responsibilities

• Provide HR support on I-9s, onboarding / orientation, interview packets, personnel folders, career fairs, and other employee related events
• Process and submit hourly biweekly payroll and involved in Kronos
• Provide support for purchasing related activities with good receipts and invoice consolidation in Ariba and SAP
• Manage Purchasing Card expense reports and Travel & Expense reports
• Lead employee committees, other onsite events, plus volunteer events outside plant
• Manage absences and vacation calendar and assists site leadership team
• Coordinate plant visits and visitors including meeting room and lunch arrangement
• Provide plant wide announcements and communications

Skills

Microsoft Office

Organizational skills

Confidential information handling

Administrative experience

Education

High School Diploma

Associate or Bachelor’s degree (preferred)

Tools

Ariba

SAP

Kronos

Job description

Annual Wage Range: $60,152.00 – $82,709.00

Other Compensation: Eligibility for the Short-Term Incentive program and other applicable bonuses

Benefits: U.S. Employee Benefits Summary (grace.com)

Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.

Job Description

The Grace Baton Rouge Plant encompasses R&D and manufacturing capabilities. A dedicated team of engineers, chemists, researchers, and technologists perform fundamental research and product development in laboratories, pilot plant, scale-up, as well as full-scale manufacturing which runs 24/7/365.

The Senior Administrative Assistant provides senior level administrative support for a diverse and highly effective team at the Grace Baton Rouge Plant

This role reports to the Plant Manager. The Baton Rouge Plant is a 24/7 365-day manufacturing facility.

Responsibilities

• Provide HR support on I-9s, onboarding / orientation, interview packets, personnel folders, career fairs, and other employee related events
• Process and submit hourly biweekly payroll and involved in Kronos
• Provide support for purchasing related activities with good receipts and invoice consolidation in Ariba and SAP
• Manage Purchasing Card expense reports and Travel & Expense reports
• Lead employee committees, other onsite events, plus volunteer events outside plant
• Manage absences and vacation calendar and assists site leadership team
• Coordinate plant visits and visitors including meeting room and lunch arrangement
• Provide plant wide announcements and communications

Physical Requirements And Environment

• Must be able to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and climb stairs and ladders over 100 ft.
• Must be willing to wear PPE (Personal Protective equipment) including but not limited to hard hat, protective eyewear, steel-toed boots, hearing protection, Level A suit, full face respirator

Required Qualifications

• H.S. Diploma with a minimum of 5 years of administrative assistant experience.
• Experience with Microsoft Office
• Experience planning, prioritizing and organizing a diverse workload in a fast-paced environment
• Experience working with confidential information

Preferred Qualifications

• Associate or Bachelor’s degree
• Experience using Ariba and SAP procurement module
• Experience using Kronos

Benefits

• Benefits
• Medical, Dental, Vision Insurance
• Life Insurance and Disability
• Grace Wellness Program
• Flexible Workplace
• Retirement Plans
• 401(k) Company Match
• Paid Vacation and Holidays
• Parental Leave
• Tuition Reimbursement
• Company Donation Match Program
• U.S. Employee Benefits Summary (grace.com)
• -TC1

Nearest Major Market

Baton Rouge