Sr Administrative Assistant

W.R. Grace & Co.; Baton Rouge (LA); On-site; USD 40,000 - 56,000; Full time

Job summary

Grace Baton Rouge Plant, part of Grace, a Standard Industries company, is seeking a Senior Administrative Assistant to provide senior-level administrative support to a diverse team. The role reports to the Plant Manager and supports HR tasks, payroll, procurement, and communications.

You will coordinate events, manage calendars, attendance, and act as a liaison for visitors, while ensuring compliance and efficient office operations at the 24/7 facility.

Qualifications

• Planning and prioritization of diverse workloads
• Experience handling confidential information
• Strong Microsoft Office proficiency
• Effective time management and organizational skills

Responsibilities

• Provide HR support on I-9s, onboarding/orientation, interview packets and personnel folders
• Process and submit biweekly payroll and Kronos involvement
• Support purchasing activities with Ariba and SAP and manage expense reports
• Coordinate plant visits, meetings, and announcements
• Lead onsite committees and volunteer events; manage attendance and vacation calendars

Job description

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Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.

Job Description

The Grace Baton Rouge Plant encompasses R&D and manufacturing capabilities. A dedicated team of engineers, chemists, researchers, and technologists perform fundamental research and product development in laboratories, pilot plant, scale-up, as well as full-scale manufacturing which runs 24/7/365.

The Senior Administrative Assistant provides senior level administrative support for a diverse and highly effective team at the Grace Baton Rouge Plant

This role reports to the Plant Manager. The Baton Rouge Plant is a 24/7 365-day manufacturing facility.

• Provide HR support on I-9s, onboarding / orientation, interview packets, personnel folders, career fairs, and other employee related events
• Process and submit hourly biweekly payroll and involved in Kronos
• Provide support for purchasing related activities with good receipts and invoice consolidation in Ariba and SAP
• Manage Purchasing Card expense reports and Travel & Expense reports
• Lead employee committees, other onsite events, plus volunteer events outside plant
• Manage absences and vacation calendar and assists site leadership team
• Coordinate plant visits and visitors including meeting room and lunch arrangement
• Provide plant wide announcements and communications

Physical Requirements and Environment

• Must be able to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and climb stairs and ladders over 100 ft.
• Must be willing to wear PPE (Personal Protective equipment) including but not limited to hard hat, protective eyewear, steel-toed boots, hearing protection, Level A suit, full face respirator

Required Qualifications

• H.S. Diploma with a minimum of 5 years of administrative assistant experience.
• Experience with Microsoft Office
• Experience planning, prioritizing and organizing a diverse workload in a fast-paced environment
• Experience working with confidential information

Preferred Qualifications

• Associate or Bachelor’s degree
• Experience using Ariba and SAP procurement module

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.