Senior Administrative & Operations Specialist

W.R. Grace & Co.; Baltimore (MD); On-site; USD 42,000 - 58,000; Full time

Job summary

Grace is seeking an Administrative Assistant to join our site in Maryland's chemical manufacturing environment. You will manage day-to-day office tasks, coordinate travel, greet visitors, and support procurement and SAP processes.

This role requires a High School diploma, 2–3 years of administrative experience in industrial settings, and the ability to safely operate in a heavy manufacturing context while adhering to EHS policies.

Qualifications

• High School Diploma or GED equivalent.
• 2–3 years administrative/office experience in industrial setting.
• Ability to read packaging specs and perform basic math.
• Proficient with office software and digital records.
• Physically able to work in a heavy industrial environment and wear PPE.
• Willing to work weekends and extended overtime if needed.

Responsibilities

• Manage day-to-day office tasks, filing, and supplies.
• Coordinate scheduling, travel, and meetings for site leadership.
• Process vendor invoices and HR records using administrative software.
• Greet visitors and manage front desk communications.
• Support community outreach and company promotion activities.
• Handle procurement and SAP-related tasks.
• Maintain plant records and safety documentation.

Education

High School Diploma or GED

Tools

SAP

Kronos / UKG

Job description

Grace is seeking an Administrative Assistant to join our site in Maryland's chemical manufacturing environment. You will manage day-to-day office tasks, coordinate travel, greet visitors, and support procurement and SAP processes.

This role requires a High School diploma, 2–3 years of administrative experience in industrial settings, and the ability to safely operate in a heavy manufacturing context while adhering to EHS policies.