Senior Admin & HR Operations Specialist

W.R. Grace & Co.; Pasadena (TX); On-site; USD 43,000 - 62,000; Full time

Job summary

Grace, a leading global chemical company, is seeking an Administrative Assistant at the Pasadena site to support a diverse leadership team and HR processes. The role reports to the Plant Manager and collaborates with site managers and personnel.

The ideal candidate has 5+ years of administrative experience, strong Microsoft 365 skills, and a commitment to confidentiality while coordinating payroll, purchasing, events, and daily office operations.

Qualifications

• H.S. Diploma with 5+ years of administrative assistant experience.
• Strong proficiency with Microsoft 365.
• Excellent verbal and written communication in a fast-paced environment.
• Ability to plan, prioritize, and organize a diverse workload.
• Maintain confidentiality and professionalism at all times.

Responsibilities

• Provide HR onboarding and interview support.
• Serve as Site Payroll contact and Kronos system.
• Provide Accounts Payable support, including requisitions and invoice handling.
• Oversee site services and office supplies.
• Manage Purchasing Card and T&E expense reports.
• Coordinate plant visits, meeting rooms and meals.
• Support employee committees and site events.
• Plan and coordinate site events such as holidays and celebrations.
• Oversee site vacation calendar and assist Site Leadership Team.
• Provide plant-wide announcements and communications as needed.

Skills

MS 365

Interpersonal skills

Verbal and written communication

Independent judgment

Education

High School Diploma

Tools

Ariba

SAP

Kronos

SuccessFactors

Job description

Grace, a leading global chemical company, is seeking an Administrative Assistant at the Pasadena site to support a diverse leadership team and HR processes. The role reports to the Plant Manager and collaborates with site managers and personnel.

The ideal candidate has 5+ years of administrative experience, strong Microsoft 365 skills, and a commitment to confidentiality while coordinating payroll, purchasing, events, and daily office operations.