Senior Administrative Assistant — Plant Ops & HR Support

W. R. Grace; Baton Rouge (LA); On-site; USD 60,000 - 83,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance and Disability

Retirement Plans

401(k) Company Match

Paid Vacation and Holidays

Parental Leave

Tuition Reimbursement

Company Donation Match Program

Flexible Workplace

Grace Wellness Program

Job summary

The Grace Baton Rouge Plant, part of Grace, a Standard Industries company, seeks an experienced Senior Administrative Assistant to provide high-level administrative support to the plant leadership and team. The role involves HR tasks, payroll processing, and coordination of purchasing and travel activities.

Reporting to the Plant Manager, the position operates in a 24/7 manufacturing environment with focus on organized workload management, confidentiality, and cross-functional collaboration

Qualifications

• H.S. Diploma with a minimum of 5 years of administrative assistant experience.
• Experience with Microsoft Office
• Experience planning, prioritizing and organizing a diverse workload in a fast-paced environment
• Experience working with confidential information

Responsibilities

• Provide HR support on I-9s, onboarding / orientation, interview packets, personnel folders, career fairs, and other employee related events
• Process and submit hourly biweekly payroll and involved in Kronos
• Provide support for purchasing related activities with good receipts and invoice consolidation in Ariba and SAP
• Manage Purchasing Card expense reports and Travel & Expense reports
• Lead employee committees, other onsite events, plus volunteer events outside plant
• Manage absences and vacation calendar and assists site leadership team
• Coordinate plant visits and visitors including meeting room and lunch arrangement
• Provide plant wide announcements and communications

Skills

Microsoft Office

Organizational skills

Confidential information handling

Administrative experience

Education

High School Diploma

Associate or Bachelor’s degree (preferred)

Tools

Ariba

SAP

Kronos

Job description

The Grace Baton Rouge Plant, part of Grace, a Standard Industries company, seeks an experienced Senior Administrative Assistant to provide high-level administrative support to the plant leadership and team. The role involves HR tasks, payroll processing, and coordination of purchasing and travel activities.

Reporting to the Plant Manager, the position operates in a 24/7 manufacturing environment with focus on organized workload management, confidentiality, and cross-functional collaboration