Senior Admin Associate — Budget, HR & Operations

University of Texas; Austin (TX); On-site; USD 54,000 - 66,000; Full time

Job summary

The University of Texas at Austin, College of Liberal Arts, seeks a Senior Administrative Associate to provide administrative, operational, and budget support for the UTeach-Liberal Arts program. The role includes HR duties in coordination with the Director and on-boarding of staff, plus office management for all faculty, staff, and students.

Responsibilities include coordinating background checks, managing budgets, purchasing, and payments; maintaining program social media and websites; leading

Qualifications

• Diploma (High School) or GED with at least 7 years of clerical experience, or Bachelor's degree with at least 3 years of clerical experience.
• Familiarity with teacher certification process, policies, rules, and regulations as outlined by the Texas Administrative Code and the Texas Education Code.
• Experience with Use of personal computer, other standard office equipment and MS Office software.
• Ability to function under tight deadlines and stressful situations.
• Maintain a professional demeanor; be able to work collaboratively with colleagues, multi-task, and represent UTeach-Liberal Arts as liaison at partner meetings.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Coordinate placements and student background checks with university partners, school districts, and teachers.
• Manage budgets and accounting for UTeach-LA. Prepare budget reports, projections, and handle contracts.
• Coordinate daily operations for UTeach-Liberal Arts.
• Collaborate to maintain program social media and website accounts.
• Coordinate and manage departmental purchasing.
• Coordinate cooperating teacher, field supervisor, and speaker payments, processes, and procedures in accordance with University of Texas at Austin policy.
• Lead scholarship production, budgets, and execution.
• Serves as HR contact for personnel and Workday processes.
• Work with Director to oversee programmatic and procedural updates to assure compliance with TEA policy.
• Keep up with TEA policy updates.
• Complete compliance projects as requested by compliance officer.
• Serve as senior staff program representative for college senior staff meetings and committees as appropriate.
• Plan and execute meeting and events.

Skills

Clerical experience

MS Office

Professional demeanor

Team collaboration

Education

High School Diploma or GED

Bachelor's degree

Tools

DEFINE

AdvisorsToolkit

FileMakerPro

Workday

Job description

The University of Texas at Austin, College of Liberal Arts, seeks a Senior Administrative Associate to provide administrative, operational, and budget support for the UTeach-Liberal Arts program. The role includes HR duties in coordination with the Director and on-boarding of staff, plus office management for all faculty, staff, and students.

Responsibilities include coordinating background checks, managing budgets, purchasing, and payments; maintaining program social media and websites; leading