On-Site Faculty Affairs Admin Specialist

The University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Competitive benefits

Tuition assistance

Professional development

Job summary

The University of Texas at Austin is hiring an Administrative Associate for the School of Civic Leadership. This role provides front desk coverage, manages inquiries, schedules, and coordinates routine travel for faculty and visitors while supporting payments and purchasing processes.

You will work with the Senior Administrative Associate to maintain records, travel documents, and event logistics, ensuring smooth operation in a fast-paced university environment on UT’s main campus.

Qualifications

• Bachelor’s degree and at least one year of administrative, program, business, higher education, or related professional experience.
• Strong organizational skills with demonstrated ability to manage multiple assignments, deadlines, records, and priorities accurately.
• Excellent written and verbal communication skills and ability to interact professionally with faculty, staff, students, visitors, and external partners.

Responsibilities

• Provide front desk coverage; greet and assist faculty, staff, students, and visitors; respond to inquiries; manage correspondence and scheduling.
• Coordinate routine faculty and visitor travel, including collecting traveler information and arranging airfare and lodging.
• Support honoraria and guest payments by collecting required documentation and preparing materials for processing.
• Assist with purchasing, reconciliations, and related expenses; maintain tracking systems and prepare event materials.
• Update SharePoint pages and assist with event emails; coordinate logistics for conferences, talks, and guest visits.

Skills

Organizational skills

Written & verbal communication

Travel coordination

Independent & collaborative work

Education

Bachelor’s degree

Tools

UT Market

SmartSheet

DEFINE

University travel systems

Job description

The University of Texas at Austin is hiring an Administrative Associate for the School of Civic Leadership. This role provides front desk coverage, manages inquiries, schedules, and coordinates routine travel for faculty and visitors while supporting payments and purchasing processes.

You will work with the Senior Administrative Associate to maintain records, travel documents, and event logistics, ensuring smooth operation in a fast-paced university environment on UT’s main campus.