Senior Administrative & Operations Coordinator

University of North Texas System; Denton (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

The University of North Texas System is seeking a Senior Administrative Coordinator to provide advanced support to the Division of Public Practice. The role serves as a central contact for the division and coordinates critical administrative functions for leadership.

Responsibilities include budgeting and payroll tasks, personnel records, onboarding, scheduling, and academic support for school leadership and faculty.

Qualifications

• Bachelor's degree and five years of highly responsible and varied office administration or business management experience.
• Equivalent combination of experience, education, and training.

Responsibilities

• Financial and Budget Management: Maintain payroll and budget records; monitor accounts and expenditures; process requisitions and financial transactions; complete PCard purchases and process ABAs, IDTs and reimbursements.
• Personnel and Payroll Administration: Maintain personnel and payroll records; approve timesheets; prepare and submit new hire ePARs for faculty, staff, adjuncts, teaching fellows/assistants and hourly employees.
• Office Operations and Supervision: Coordinate daily administrative operations; supervise administrative staff and student assistants; support hiring and onboarding processes; coordinate staff scheduling and office workflows.
• Administrative and Academic Support: Provide administrative and academic support to school leadership and faculty. Prepare correspondence, reports and confidential materials; sign routine administrative documents; coordinate course scheduling and assist with other academic processes; identify operational issues and research solutions to improve administrative and academic workflows.

Skills

Customer service

Advanced writing

MS Office

Budgeting

Multitasking

Record keeping

Program scheduling

Relationship building

Education

Bachelor's degree and 5+ years experience

Job description

The University of North Texas System is seeking a Senior Administrative Coordinator to provide advanced support to the Division of Public Practice. The role serves as a central contact for the division and coordinates critical administrative functions for leadership.

Responsibilities include budgeting and payroll tasks, personnel records, onboarding, scheduling, and academic support for school leadership and faculty.