Senior Admin Assistant - Hybrid (Medical Affairs)

Biopharma Careers; New Jersey; Híbrido; USD 53.000 - 85.000; Jornada completa

Descripción de la vacante

Johnson & Johnson is seeking a Senior Administrative Assistant for a hybrid role based in Titusville, NJ. The successful candidate will provide high-level admin support to Neuroscience Medical Affairs leadership, manage calendars, coordinate meetings and travel, and ensure smooth operations across the organization.

The role requires 4+ years of relevant administrative experience, advanced Microsoft Office skills, and the ability to handle confidential information with discretion.

Formación

• High school diploma or equivalent.
• At least four years of administrative, executive-support, office-management, or comparable experience.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Teams, OneNote, and SharePoint.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, adapt to changing schedules and business needs, and work independently with limited supervision.
• Strong attention to detail, record accuracy, follow-through, professionalism, discretion, urgency, ownership, and reliability.
• Ability to build effective working relationships with senior leaders, employees, contractors, vendors, and cross-functional partners and serve as a dependable coordination point for the organization.
• Ability to learn and use company systems supporting travel, expenses, procurement, human resources, document management, and collaboration.
• Anticipate leadership and team needs across Neuroscience Medical Affairs.
• Experience in Calendar and travel management and Meeting and event coordination

Responsabilidades

• Provide administrative support to Neuroscience Medical Affairs leadership, including complex calendar management, meeting coordination, travel arrangements, and expense processing.
• Coordinate leadership-team meetings, department meetings, town halls, planning sessions, team events, and onsite or offsite activities.
• Prepare agendas, pre-read materials, presentations, meeting documents, and follow-up communications; maintain action-item tracking when requested.
• Coordinate internal and external interview logistics, including scheduling, candidate communications, and virtual or in-person meeting arrangements.
• Support onboarding and offboarding for employees and contractors in collaboration with appropriate partners.
• Maintain organization charts, distribution lists, shared calendars, departmental files, conference-room information, and SharePoint repositories.
• Support purchase orders, invoices, contracts, vendor coordination, and other administrative processes in accordance with applicable procedures.
• Collaborate with administrative colleagues and cross-functional partners across Medical Affairs and Neuroscience; provide backup coverage when needed.
• Handle confidential and sensitive information with discretion and sound judgment.
• Anticipate scheduling conflicts, administrative risks, and operational needs, and recommend practical solutions.
• Perform additional administrative and project-coordination responsibilities as assigned.

Conocimientos

Accountability

Administrative Support

Business Writing

Communication

Customer Centricity

Data Capturing

Diary Management

Document Management

Event Management

Microsoft Office

Office Administration

Organizational Knowledge

Organizing

Presentation Development

Process Oriented

Professional Ethics

Travel Planning

Typing

Educación

High school diploma or equivalent

Associate or bachelor’s degree

Herramientas

Workday

GlobalView

IRIS

AskGS

eMarketplace

Descripción del empleo

Johnson & Johnson is seeking a Senior Administrative Assistant for a hybrid role based in Titusville, NJ. The successful candidate will provide high-level admin support to Neuroscience Medical Affairs leadership, manage calendars, coordinate meetings and travel, and ensure smooth operations across the organization.

The role requires 4+ years of relevant administrative experience, advanced Microsoft Office skills, and the ability to handle confidential information with discretion.