Sr Administrative Assistant

Johnson & Johnson Co.; Titusville (NJ); Hybrid; USD 53,000 - 85,000; Full time

Benefits offered by this job

Overtime eligible

Job summary

Johnson & Johnson in Titusville, NJ seeks a Senior Administrative Assistant for a hybrid role, supporting Neuroscience Medical Affairs leadership. An internal candidate has been identified, but all applications are welcome.

The position requires a four+ year track record in administrative roles, mastery of MS Office, SharePoint, and calendar management, and the ability to handle confidential information with discretion.

Qualifications

• High school diploma or equivalent.
• At least four years of administrative, executive-support, office-management, or comparable experience.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Teams, OneNote, and SharePoint.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, adapt to changing schedules and business needs, and work independently with limited supervision.
• Strong attention to detail, record accuracy, follow-through, professionalism, discretion, urgency, ownership, and reliability.
• Ability to build effective working relationships with senior leaders, employees, contractors, vendors, and cross-functional partners and serve as a dependable coordination point for the organization.
• Ability to learn and use company systems supporting travel, expenses, procurement, human resources, document management, and collaboration.
• Experience in Calendar and travel management and Meeting and event coordination.

Responsibilities

• Provide administrative support to Neuroscience Medical Affairs leadership, including complex calendar management, meeting coordination, travel arrangements, and expense processing.
• Coordinate leadership-team meetings, department meetings, town halls, planning sessions, team events, and onsite or offsite activities.
• Prepare agendas, pre-read materials, presentations, meeting documents, and follow-up communications; maintain action-item tracking when requested.
• Coordinate internal and external interview logistics, including scheduling, candidate communications, and virtual or in-person meeting arrangements.
• Support onboarding and offboarding for employees and contractors in collaboration with appropriate partners.
• Maintain organization charts, distribution lists, shared calendars, departmental files, conference-room information, and SharePoint repositories.
• Support purchase orders, invoices, contracts, vendor coordination, and other administrative processes in accordance with applicable procedures.
• Collaborate with administrative colleagues and cross-functional partners across Medical Affairs and Neuroscience; provide backup coverage when needed.
• Handle confidential and sensitive information with discretion and sound judgment.
• Anticipate scheduling conflicts, administrative risks, and operational needs, and recommend practical solutions.
• Perform additional administrative and project-coordination responsibilities as assigned.

Skills

Calendar management

Meeting coordination

Travel arrangements

Expense processing

Cross-functional collaboration

Communication skills

Discretion and confidentiality

Education

Associate or bachelor’s degree

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Teams

SharePoint

Workday

GlobalView

IRIS

AskGS

eMarketplace

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Titusville, New Jersey, United States of America

Job Description: We are searching for the best talent for a Senior Administrative Assistant. This hybrid role will be in Titusville, NJ. An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

The Senior Administrative Assistant provides high-level administrative and operational support to Neuroscience Medical Affairs leadership and the broader organization. The role requires a highly organized, proactive, and self-directed professional who can manage competing priorities, coordinate complex activities, maintain confidentiality, and enable efficient team operations.

Key Responsibilities

• Provide administrative support to Neuroscience Medical Affairs leadership, including complex calendar management, meeting coordination, travel arrangements, and expense processing.
• Coordinate leadership-team meetings, department meetings, town halls, planning sessions, team events, and onsite or offsite activities.
• Prepare agendas, pre-read materials, presentations, meeting documents, and follow-up communications; maintain action-item tracking when requested.
• Coordinate internal and external interview logistics, including scheduling, candidate communications, and virtual or in-person meeting arrangements.
• Support onboarding and offboarding for employees and contractors in collaboration with appropriate partners.
• Maintain organization charts, distribution lists, shared calendars, departmental files, conference-room information, and SharePoint repositories.
• Support purchase orders, invoices, contracts, vendor coordination, and other administrative processes in accordance with applicable procedures.
• Collaborate with administrative colleagues and cross-functional partners across Medical Affairs and Neuroscience; provide backup coverage when needed.
• Handle confidential and sensitive information with discretion and sound judgment.
• Anticipate scheduling conflicts, administrative risks, and operational needs, and recommend practical solutions.
• Perform additional administrative and project-coordination responsibilities as assigned.

Required Qualifications

• High school diploma or equivalent.
• At least four years of administrative, executive-support, office-management, or comparable experience.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Teams, OneNote, and SharePoint.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, adapt to changing schedules and business needs, and work independently with limited supervision.
• Strong attention to detail, record accuracy, follow-through, professionalism, discretion, urgency, ownership, and reliability.
• Ability to build effective working relationships with senior leaders, employees, contractors, vendors, and cross-functional partners and serve as a dependable coordination point for the organization.
• Ability to learn and use company systems supporting travel, expenses, procurement, human resources, document management, and collaboration.
• Anticipate leadership and team needs across Neuroscience Medical Affairs.
• Experience in Calendar and travel management and Meeting and event coordination.

Preferred Qualifications

• Associate or bachelor’s degree.
• Experience supporting Medical Affairs, the pharmaceutical industry, healthcare, or another highly regulated environment.
• Experience coordinating large meetings, leadership activities, organizational communications, and cross-functional projects.
• Familiarity with J&J systems and processes, including Workday, GlobalView, IRIS, AskGS, and eMarketplace.

This job posting is anticipated to close on 11/2/2026. This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Hybrid Required Skills: Preferred Skills: Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is : $52,500.00 - $84,525.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year
• for employees who reside in the State of Colorado –48 hours per calendar year
• for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at https://www.jnj.com/.

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