Executive Administrative Lead - Hybrid Support to VPs

Brighter Signals; New Jersey; Hybrid; USD 53,000 - 85,000; Full time

Benefits offered by this job

Vacation 120 hours/yr

Sick time 40 hours/yr

Holiday pay 13 days/yr

Parental Leave 480 hours/yr

Job summary

Johnson & Johnson in Titusville, NJ, is seeking a Sr. Administrative Assistant for a hybrid role.

The position supports the VP of Channel, Marketing and Access Strategy and Value Access Pricing, Neuroscience, EPG, and Immunology teams, with autonomy in prioritizing complex tasks and handling sensitive information. The Senior Administrative Assistant will manage calendars, travel, onboarding, procurement, and communications, coordinating events, registrations, and meetings in a fast-paced,

Qualifications

• High school diploma required; Associate degree in business administration, communications, or a related field preferred.
• Minimum of 4 years of administrative experience or similar is required
• Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, and Co-pilot)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Credo values

Responsibilities

• Manage complex and dynamic calendars and arrange meetings
• Organize travel arrangements through Concur and prepare expense reports for VP and Senior Director
• Manage highly confidential correspondence, rosters, distribution lists, and org charts
• Coordinate registration, payments, and logistics for global conferences, external engagements, and executive visits
• Provide administrative support for VP, Senior level leaders, and team members
• Initiate and manage departmental purchasing cards and related procurement activities
• Coordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setup
• Plan special events, off-site meetings, and training sessions, including space, catering, and onsite needs
• Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials
• Maintain organized document and file management systems, including SharePoint and TEAMS
• Prepare and edit organizational charts and update distribution lists
• Serve as the primary point of contact for internal and external visitors, including registration, workspace, and travel support
• Coordinate recruiting activities and communications
• Provide backup support for other senior assistants as needed
• Support ad hoc initiatives and special projects requiring independent judgment

Skills

Calendar management

Travel planning

Confidential information handling

Communication

Problem solving

Education

High school diploma

Associate degree preferred

Tools

MS Office

Teams

Zoom

Concur

SharePoint

eMarketplace

Co-pilot

Job description

Johnson & Johnson in Titusville, NJ, is seeking a Sr. Administrative Assistant for a hybrid role.

The position supports the VP of Channel, Marketing and Access Strategy and Value Access Pricing, Neuroscience, EPG, and Immunology teams, with autonomy in prioritizing complex tasks and handling sensitive information. The Senior Administrative Assistant will manage calendars, travel, onboarding, procurement, and communications, coordinating events, registrations, and meetings in a fast-paced,