Senior Admin Assistant: Calendar, Travel & Exec Support

Apex Systems, LLC; Beaverton, Northern (OR, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Apex Systems, LLC is seeking an Administrative Assistant III to support senior leadership. You will manage complex calendars, schedule meetings, coordinate travel, and process expense reports, ensuring every detail is accurate and timely.

This role requires handling confidential information with discretion, collaborating with partner teams, and taking initiative with a proactive, questioning mindset to ensure clarity and successful execution.

Qualifications

• Experience in calendar management and travel booking.
• Ability to handle confidential information with discretion.
• Strong communication and collaboration skills.
• Proactive problem-solving and initiative.

Responsibilities

• Manage complex calendars and schedule meetings for senior leadership.
• Coordinate and book travel arrangements.
• Process and manage expense reports.
• Handle highly confidential communications with discretion.
• Collaborate with partner teams to ensure alignment and execution of tasks.
• Demonstrated ability to think critically and take initiative.
• Adopt a proactive approach to executing tasks and problem-solving.
• Ask clarifying questions to ensure clarity and success.

Skills

Calendar management

Travel coordination

Expense reporting

Confidentiality

Cross-team collaboration

Critical thinking

Proactive problem solving

Asking questions

Job description

Apex Systems, LLC is seeking an Administrative Assistant III to support senior leadership. You will manage complex calendars, schedule meetings, coordinate travel, and process expense reports, ensuring every detail is accurate and timely.

This role requires handling confidential information with discretion, collaborating with partner teams, and taking initiative with a proactive, questioning mindset to ensure clarity and successful execution.