Administrative Assistant: Calendar & Travel Support

Apex Systems, LLC; Milwaukee (WI); On-site; USD 25,000 - 29,000; Full time

Job summary

Apex Systems is seeking an Administrative Assistant in Milwaukee, WI for a contract role. You will provide administrative and operational support to the Strategic Communications team, managing calendars, travel, and correspondence, while handling confidential information with discretion.

The role requires strong organization, attention to detail, and the ability to multitask in a fast-paced environment. You will interact with leaders and internal partners, offering reliable, professional support

Qualifications

• Strong organizational skills and demonstrated ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, particularly Outlook and Word.
• Strong written communication skills, including attention to grammar, spelling and proofreading.
• Demonstrated attention to detail and accuracy.
• Ability to work independently, take initiative and follow through on assignments.
• Strong interpersonal skills and professional judgment when working with leaders, employees and other partners.
• Ability to handle confidential or sensitive information with discretion.
• Comfortable working in a fast-paced environment where priorities may shift.

Responsibilities

• Manage calendars and coordinate meetings, including scheduling participants, reserving meeting space and arranging technology.
• Coordinate business travel and prepare and process expense reports.
• Draft and format routine correspondence, meeting materials and other documents using Microsoft Office applications.
• Respond to routine questions and requests, researching or gathering information as appropriate.
• Compile information and prepare or organize materials for meetings, presentations and other team needs.
• Provide day-to-day administrative and operational support to the team.
• Welcome and assist visitors and internal partners in a professional manner.
• Maintain confidentiality when handling sensitive information.
• Provide backup administrative coverage as needed.
• Assist with special projects and other administrative needs as assigned.

Skills

Organization

Microsoft Office

Outlook

Word

Written communication

Attention to detail

Independence

Interpersonal skills

Tools

Microsoft Office

Job description

Apex Systems is seeking an Administrative Assistant in Milwaukee, WI for a contract role. You will provide administrative and operational support to the Strategic Communications team, managing calendars, travel, and correspondence, while handling confidential information with discretion.

The role requires strong organization, attention to detail, and the ability to multitask in a fast-paced environment. You will interact with leaders and internal partners, offering reliable, professional support