Senior Accounts Payable Specialist – Remote & Flexible

Institute for Defense Analyses; Alexandria (VA); Hybrid; USD 56,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Public Service Loan Forgiveness (PSFL)

Tuition reimbursement

Training and development funding

Researcher-pitched projects

Work-life balance with flex time

Partial telework options

Commuter benefits

Job summary

The Institute for Defense Analyses (IDA) invites applications for an Accounts Payable role in the Alexandria area. The position supports administration of accounts payable and vendor payments, including reviewing expense reports and invoices, coding costs, and ensuring compliance with IDA policies.

The incumbent will liaise with departments and vendors to resolve issues and may train junior staff. Requirements include a degree with relevant experience, strong computer skills, and excellent

Qualifications

• Associate's degree and four years of relevant experience; or high school diploma or equivalent and five years of relevant experience; or Bachelor's degree and three years of relevant experience.
• Experience with computers, automated accounting system and/or electronic travel system.
• Ability to communicate effectively both orally and in writing and to interact effectively with all levels of personnel.
• Demonstrated ability to accomplish tasks accurately and efficiently, handle multiple tasks simultaneously, meet regularly recurring deadlines and act with discretion.
• U.S. Citizenship is required.
• Ability to obtain and maintain a security clearance may be required.
• Successful completion of a criminal background check is required.

Responsibilities

• Receives and reviews expense reports, vendor invoices, check requests and/or other related documentation for completeness and compliance with IDA financial policies, procedures and contractual requirements.
• Matches original invoices and requests for payment with internal purchase orders or payment requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
• Ensures invoices are appropriately coded and cost are appropriately allocated based on vendor invoice and company policy.
• Enter voucher into the financial system through a system preprocessor or manual entry.
• Processes vendor or employee payment by EFT or check if applicable
• Enters and updates vendor information in the financial system ensuring appropriate tax and banking documentation is received.
• Serves as liaison between departments and vendors on the resolution of administrative problems and inquiries
• May provide task-specific support, training and guidance to new and/or lower level accounts payable staff, as appropriate.
• Performs other duties as assigned.

Job description

The Institute for Defense Analyses (IDA) invites applications for an Accounts Payable role in the Alexandria area. The position supports administration of accounts payable and vendor payments, including reviewing expense reports and invoices, coding costs, and ensuring compliance with IDA policies.

The incumbent will liaise with departments and vendors to resolve issues and may train junior staff. Requirements include a degree with relevant experience, strong computer skills, and excellent