Accounts Payable Specialist II - BOND

RPMGlobal; Alexandria (VA); On-site; USD 51,000 - 82,000; Full time

Job summary

IDA is seeking an Accounts Payable professional to perform routine day-to-day AP operations under general supervision. The role focuses on consultant services and travel reimbursements, located in Alexandria, VA, with a 2-year term and potential to become permanent.

The position requires strong analytic and communication skills, experience with accounting systems, and the ability to obtain the necessary security clearance.

Qualifications

• Bachelor’s degree in accounting or related field, or equivalent experience.
• Experience with automated accounting system and/or electronic travel system.
• Proven ability to communicate effectively both orally and in writing.
• Demonstrated ability to complete tasks accurately, handle multiple tasks, and meet deadlines.
• Ability to obtain and maintain a security clearance is required.
• Successful completion of a criminal background check is required.

Responsibilities

• Receives and reviews expense reports, purchase orders, vouchers, invoices, check requests and related documentation for completeness and compliance with policies.
• Matches invoices with internal purchase orders or check requests; calculates payment schedules and amounts.
• Codes, verifies and enters accounts payable data into ledgers.
• Liaises with departments and vendors to resolve administrative issues and inquiries.
• Monitors blanket purchase orders and notifies departments of balances.
• Performs other duties as assigned.

Skills

Accounting software

Electronic travel system

Communication skills

Security clearance

Background check

Discretion

Education

Bachelor's degree in accounting or relevant field

Associate's degree and 1 year relevant experience

High School diploma and 2 years relevant experience

Job description

Overview

Under general supervision, performs a variety of routine day-to-day operations related to the administration of accounts payable in accordance with applicable IDA policies and procedures. Area of responsibility is specifically around consultant services and travel reimbursement. Duties include reviewing and verifying expense reports or invoices and related documents, responding to vendor inquiries, and providing direction and guidance to employees, staff and consultants. This is a 2 year term position with the potential to become a permanent role.

Responsibilities

• Receives and reviews expense reports, purchase orders, vouchers, invoices, check requests and/or other related documentation for completeness and compliance with IDA financial policies, procedures and contractual requirements.
• Matches original invoices and requests for payment with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
• Codes, verifies and electronically enters accounts payable data into ledgers.
• Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors on the resolution of administrative problems and inquiries.
• Monitors blanket purchase orders and periodically notifies departments of balances.
• Performs other duties as assigned.
  

Qualifications

• Bachelor's degree in accounting or relevant field, or Associate's degree and at least 1 year of relevant experience, or High School diploma and at least 2 years of relevant experience
• Experience with automated accounting system and/or electronic travel system.
• Ability to communicate effectively both orally and in writing and to interact effectively with all levels of personnel.
• Demonstrated ability to accomplish tasks accurately and efficiently, handle multiple tasks simultaneously, meet regularly recurring deadlines and act with discretion.
• Ability to obtain and maintain a security clearance is required.
• Successful completion of a criminal background check is required.
  

Why work at IDA?

• Competitive salary and benefits, including diverse health insurance options, generous 10% contribution to retirement, 6 weeks 100% paid parental leave, 20 days paid time off, and relocation reimbursement.
• Mission-oriented work at a non-profit that supports and protects our Nation’s warfighters; as a non-profit, IDA employees are eligible for Public Service Loan Forgiveness (PSFL).
• Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.
• A strong employee and corporate culture of work-life balance, including commitment to average 40-hour work weeks through flex time, partial telework options, and expectation of communication only during core business hours.
• Located in Alexandria's high-tech corridor, IDA's Potomac Yard facility is equipped with state-of-the-art technology, workspaces and gym.
• Easy access to local dining and shopping, the Potomac Yard Metro stop and the Potomac Yard DASH bus stop. Employer contributes $300/month (IRS max) to commuter benefits.

Compensation

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $51,084 - $81,735. Individual salary within this range will be commensurate with the incumbent’s experience, unique skills and qualifications, and other relevant factors.