Accounts Payable Specialist III

Institute for Defense Analyses; Alexandria (VA); Hybrid; USD 56,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Public Service Loan Forgiveness (PSFL)

Tuition reimbursement

Training and development funding

Researcher-pitched projects

Work-life balance with flex time

Partial telework options

Commuter benefits

Job summary

The Institute for Defense Analyses (IDA) invites applications for an Accounts Payable role in the Alexandria area. The position supports administration of accounts payable and vendor payments, including reviewing expense reports and invoices, coding costs, and ensuring compliance with IDA policies.

The incumbent will liaise with departments and vendors to resolve issues and may train junior staff. Requirements include a degree with relevant experience, strong computer skills, and excellent

Qualifications

• Associate's degree and four years of relevant experience; or high school diploma or equivalent and five years of relevant experience; or Bachelor's degree and three years of relevant experience.
• Experience with computers, automated accounting system and/or electronic travel system.
• Ability to communicate effectively both orally and in writing and to interact effectively with all levels of personnel.
• Demonstrated ability to accomplish tasks accurately and efficiently, handle multiple tasks simultaneously, meet regularly recurring deadlines and act with discretion.
• U.S. Citizenship is required.
• Ability to obtain and maintain a security clearance may be required.
• Successful completion of a criminal background check is required.

Responsibilities

• Receives and reviews expense reports, vendor invoices, check requests and/or other related documentation for completeness and compliance with IDA financial policies, procedures and contractual requirements.
• Matches original invoices and requests for payment with internal purchase orders or payment requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
• Ensures invoices are appropriately coded and cost are appropriately allocated based on vendor invoice and company policy.
• Enter voucher into the financial system through a system preprocessor or manual entry.
• Processes vendor or employee payment by EFT or check if applicable
• Enters and updates vendor information in the financial system ensuring appropriate tax and banking documentation is received.
• Serves as liaison between departments and vendors on the resolution of administrative problems and inquiries
• May provide task-specific support, training and guidance to new and/or lower level accounts payable staff, as appropriate.
• Performs other duties as assigned.

Job description

Overview

Under minimal supervision, performs a variety of routine to complex day-to-day operations that may involve independent investigation and problem resolution, in support to the administration of accounts payable in accordance with applicable IDA policies and procedures. Area of responsibility is either employee and consultant travel reimbursement or payment of IDA vendors for purchases or services provided. Duties include reviewing and verifying expense reports or invoices and related documents, responding to vendor inquiries, and providing direction and guidance to employees and consultants. May provide task-specific support and guidance to new and/or lower level/other accounts payable staff, as appropriate.

Responsibilities

• Receives and reviews expense reports, vendor invoices, check requests and/or other related documentation for completeness and compliance with IDA financial policies, procedures and contractual requirements.
• Matches original invoices and requests for payment with internal purchase orders or payment requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
• Ensures invoices are appropriately coded and cost are appropriately allocated based on vendor invoice and company policy.
• Enter voucher into the financial system through a system preprocessor or manual entry.
• Processes vendor or employee payment by EFT or check if applicable
• Enters and updates vendor information in the financial system ensuring appropriate tax and banking documentation is received.
• Serves as liaison between departments and vendors on the resolution of administrative problems and inquiries
• May provide task-specific support, training and guidance to new and/or lower level accounts payable staff, as appropriate.
• Performs other duties as assigned.

Qualifications

• Associate's degree and four years of relevant experience; or high school diploma or equivalent and five years of relevant experience; or Bachelor's degree and three years of relevant experience
• Experience with computers, automated accounting system and/or electronic travel system.
• Ability to communicate effectively both orally and in writing and to interact effectively with all levels of personnel.
• Demonstrated ability to accomplish tasks accurately and efficiently, handle multiple tasks simultaneously, meet regularly recurring deadlines and act with discretion.
• U.S. Citizenship is required.
• Ability to obtain and maintain a security clearance may be required.
• Successful completion of a criminal background check is required.

Why Work at IDA?

• Competitive salary and benefits, including diverse health insurance options, generous 10% contribution to retirement, 6 weeks 100% paid parental leave, 20 days paid time off, and relocation reimbursement.
• Mission-oriented work at a non-profit that supports and protects our Nation's warfighters; as a non-profit, IDA employees are eligible for Public Service Loan Forgiveness (PSFL).
• Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.
• A strong employee and corporate culture of work-life balance, including commitment to average 40-hour work weeks through flex time, partial telework options, and expectation of communication only during core business hours.
• Located in Alexandria's high-tech corridor, IDA's Potomac Yard facility is equipped with state-of-the-art technology, workspaces and gym.
• Easy access to local dining and shopping, the Potomac Yard Metro stop and the Potomac Yard DASH bus stop. Employer contributes $300/month (IRS max) to commuter benefits.

Compensation

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data‑driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $56,254 - $90,007. Individual salary within this range will be commensurate with the incumbent's experience, unique skills and qualifications, and other relevant factors.

U.S. Citizenship is required

Ability to obtain and maintain a security clearance is required

IDA is an equal opportunity employer committed to providing a fair recruiting process and working environment free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status.

IDA is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position, please send an email to [e-mail] and let us know the nature of your request and contact information.

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