Accounts Payable Specialist II - BOND

Institute for Defense Analyses; Alexandria (VA); On-site; USD 51,000 - 82,000; Full time

Benefits offered by this job

Competitive salary and benefits

Health insurance options

Retirement contribution 10%

6 weeks 100% paid parental leave

20 days paid time off

Relocation reimbursement

PSLF eligibility

Flex time and partial telework

Job summary

Institute for Defense Analyses in Alexandria, VA, is seeking an accounts payable professional to perform routine day-to-day operations, review expense reports and invoices, and coordinate with vendors.

The role requires a Bachelor's degree in accounting or related field, experience with automated accounting and electronic travel systems, and strong written and oral communication. Eligibility for a security clearance is required; includes comprehensive benefits and path to a permanent role.

Qualifications

• Bachelor's degree in accounting or relevant field, or Associate's degree and at least 1 year of relevant experience, or High School diploma and at least 2 years of relevant experience.
• Experience with automated accounting system and/or electronic travel system.
• Ability to communicate effectively both orally and in writing and to interact effectively with all levels of personnel.
• Demonstrated ability to accomplish tasks accurately and efficiently, handle multiple tasks simultaneously, meet regularly recurring deadlines and act with discretion.
• Ability to obtain and maintain a security clearance is required.
• Successful completion of a criminal background check is required.

Responsibilities

• Receives and reviews expense reports, purchase orders, vouchers, invoices, check requests and/or other related documentation for completeness and compliance with IDA financial policies, procedures and contractual requirements.
• Matches original invoices and requests for payment with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
• Codes, verifies and electronically enters accounts payable data into ledgers.
• Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors on the resolution of administrative problems and inquiries.
• Monitors blanket purchase orders and periodically notifies departments of balances.
• Performs other duties as assigned.

Skills

Accounting software experience

Electronic travel system experience

Communication skills

Multitasking and time management

Security clearance eligibility

Background check clearance

Education

Bachelor's degree in accounting or related field

Associate's degree with 1+ year relevant experience

High School diploma with 2+ years relevant experience

Job description

Under general supervision, performs a variety of routine day-to-day operations related to the administration of accounts payable in accordance with applicable IDA policies and procedures. Area of responsibility is specifically around consultant services and travel reimbursement. Duties include reviewing and verifying expense reports or invoices and related documents, responding to vendor inquiries, and providing direction and guidance to employees, staff and consultants. This is a 2 year term position with the potential to become a permanent role.

Responsibilities

• Receives and reviews expense reports, purchase orders, vouchers, invoices, check requests and/or other related documentation for completeness and compliance with IDA financial policies, procedures and contractual requirements.
• Matches original invoices and requests for payment with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
• Codes, verifies and electronically enters accounts payable data into ledgers.
• Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors on the resolution of administrative problems and inquiries.
• Monitors blanket purchase orders and periodically notifies departments of balances.
• Performs other duties as assigned.

Qualifications

• Bachelor's degree in accounting or relevant field, or Associate's degree and at least 1 year of relevant experience, or High School diploma and at least 2 years of relevant experience
• Experience with automated accounting system and/or electronic travel system.
• Ability to communicate effectively both orally and in writing and to interact effectively with all levels of personnel.
• Demonstrated ability to accomplish tasks accurately and efficiently, handle multiple tasks simultaneously, meet regularly recurring deadlines and act with discretion.
• Ability to obtain and maintain a security clearance is required.
• Successful completion of a criminal background check is required.

Why work at IDA?

• Competitive salary and benefits, including diverse health insurance options, generous 10% contribution to retirement, 6 weeks 100% paid parental leave, 20 days paid time off, and relocation reimbursement.
• Mission-oriented work at a non-profit that supports and protects our Nations warfighters; as a non-profit, IDA employees are eligible for Public Service Loan Forgiveness (PSFL).
• Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.
• A strong employee and corporate culture of work-life balance, including commitment to average 40-hour work weeks through flex time, partial telework options, and expectation of communication only during core business hours.
• Located in Alexandria's high-tech corridor, IDA's Potomac Yard facility is equipped with state-of-the-art technology, workspaces and gym.
• Easy access to local dining and shopping, the Potomac Yard Metro stop and the Potomac Yard DASH bus stop. Employer contributes $300/month (IRS max) to commuter benefits.

Compensation

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $51,084 - $81,735. Individual salary within this range will be commensurate with the incumbent's experience, unique skills and qualifications, and other relevant factors.

U.S. Citizenship is required

Ability to obtain and maintain a security clearance is required

IDA is an equal opportunity employer committed to providing a fair recruiting process and working environment free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status.

IDA is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position, please send an email to [e-mail] and let us know the nature of your request and contact information.

https://www.dol.gov/agencies/ofccp/compliance-assistance/self-id-forms-video