Senior Accounts Payable Specialist - High-Volume Expert

Ledgent Finance & Accounting; Gainesville (GA); On-site; USD 68,770,000 - 74,501,000; Full time

Job summary

Ledgent Finance & Accounting in Gainesville, GA is seeking an Accounts Payable Specialist to manage the full‑cycle AP process, ensure timely payments, and support month‑end close. This full‑time role offers a competitive pay range of $24–$26 per hour and a collaborative finance team in Gainesville.

The ideal candidate has 3+ years in AP, strong Excel/ERP skills, and a detail‑oriented, collaborative approach to vendor management.

Qualifications

• 3+ years of Accounts Payable experience in a high-volume environment.
• Strong understanding of AP processes, accounting principles, and internal controls.
• Experience processing ACH, wire, and check payments.
• Proficiency in Excel and ERP/accounting systems.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

Responsibilities

• Process high-volume invoices accurately by reviewing, coding, verifying, and posting transactions in accordance with company policies and procedures.
• Review and approve invoices for accuracy, proper account coding, and policy compliance.
• Analyze vendor accounts to ensure timely payments and resolve invoice discrepancies.
• Reconcile vendor statements and investigate outstanding payment issues.
• Execute weekly payment runs, including ACH transactions, wire transfers, and check payments.
• Monitor aging reports and outstanding invoices to maintain timely vendor payments and accurate financial records.
• Maintain and update vendor records, including W‑9 forms, tax documentation, insurance certificates, and payment information.
• Set up new vendor accounts and ensure compliance with onboarding requirements.
• Assist with month-end and year-end close processes through journal entries, reconciliations, and financial reporting support.
• Provide documentation and support for internal and external audits.
• Build and maintain positive vendor relationships while collaborating with cross-functional departments to resolve billing and payment concerns.
• Identify opportunities for process improvements that enhance efficiency, accuracy, and internal controls.
• Train and mentor team members on accounts payable procedures and best practices as needed.

Skills

Accounts Payable

Vendor relations

Analytical skills

Problem-solving

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

ERP/accounting systems

Job description

Ledgent Finance & Accounting in Gainesville, GA is seeking an Accounts Payable Specialist to manage the full‑cycle AP process, ensure timely payments, and support month‑end close. This full‑time role offers a competitive pay range of $24–$26 per hour and a collaborative finance team in Gainesville.

The ideal candidate has 3+ years in AP, strong Excel/ERP skills, and a detail‑oriented, collaborative approach to vendor management.