Accounts Payable Specialist

Ledgent Finance & Accounting; Gainesville (GA); On-site; USD 68,770,000 - 74,501,000; Full time

Job summary

Ledgent Finance & Accounting in Gainesville, GA is seeking an Accounts Payable Specialist to manage the full‑cycle AP process, ensure timely payments, and support month‑end close. This full‑time role offers a competitive pay range of $24–$26 per hour and a collaborative finance team in Gainesville.

The ideal candidate has 3+ years in AP, strong Excel/ERP skills, and a detail‑oriented, collaborative approach to vendor management.

Qualifications

• 3+ years of Accounts Payable experience in a high-volume environment.
• Strong understanding of AP processes, accounting principles, and internal controls.
• Experience processing ACH, wire, and check payments.
• Proficiency in Excel and ERP/accounting systems.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

Responsibilities

• Process high-volume invoices accurately by reviewing, coding, verifying, and posting transactions in accordance with company policies and procedures.
• Review and approve invoices for accuracy, proper account coding, and policy compliance.
• Analyze vendor accounts to ensure timely payments and resolve invoice discrepancies.
• Reconcile vendor statements and investigate outstanding payment issues.
• Execute weekly payment runs, including ACH transactions, wire transfers, and check payments.
• Monitor aging reports and outstanding invoices to maintain timely vendor payments and accurate financial records.
• Maintain and update vendor records, including W‑9 forms, tax documentation, insurance certificates, and payment information.
• Set up new vendor accounts and ensure compliance with onboarding requirements.
• Assist with month-end and year-end close processes through journal entries, reconciliations, and financial reporting support.
• Provide documentation and support for internal and external audits.
• Build and maintain positive vendor relationships while collaborating with cross-functional departments to resolve billing and payment concerns.
• Identify opportunities for process improvements that enhance efficiency, accuracy, and internal controls.
• Train and mentor team members on accounts payable procedures and best practices as needed.

Skills

Accounts Payable

Vendor relations

Analytical skills

Problem-solving

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

ERP/accounting systems

Job description

Accounts Payable SpecialistLocation: Gainesville, GA Schedule: Full-Time Pay Range: $24.00 - $26.00 per hour

Position Summary

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment of invoices, maintaining vendor relationships, and supporting month-end close and audit activities. The ideal candidate will possess strong analytical skills, exceptional attention to detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Process high-volume invoices accurately by reviewing, coding, verifying, and posting transactions in accordance with company policies and procedures.
• Review and approve invoices for accuracy, proper account coding, and policy compliance.
• Analyze vendor accounts to ensure timely payments and resolve invoice discrepancies.
• Reconcile vendor statements and investigate outstanding payment issues.
• Execute weekly payment runs, including ACH transactions, wire transfers, and check payments.
• Monitor aging reports and outstanding invoices to maintain timely vendor payments and accurate financial records.
• Maintain and update vendor records, including W-9 forms, tax documentation, insurance certificates, and payment information.
• Set up new vendor accounts and ensure compliance with onboarding requirements.
• Assist with month-end and year-end close processes through journal entries, reconciliations, and financial reporting support.
• Provide documentation and support for internal and external audits.
• Build and maintain positive vendor relationships while collaborating with cross-functional departments to resolve billing and payment concerns.
• Identify opportunities for process improvements that enhance efficiency, accuracy, and internal controls.
• Train and mentor team members on accounts payable procedures and best practices as needed.

Qualifications

• 3+ years of Accounts Payable experience, preferably in a high-volume environment.
• Strong understanding of accounts payable processes, accounting principles, and internal controls.
• Experience processing ACH, wire, and check payments.
• Proficiency in Microsoft Excel and ERP/accounting systems.
• Excellent problem-solving, organizational, and communication skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Experience with month-end close activities and account reconciliations preferred.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

Preferred Skills

• High attention to detail and accuracy.
• Strong analytical and reconciliation skills.
• Ability to manage multiple priorities simultaneously.
• Customer service mindset with strong vendor relationship management skills.
• Continuous improvement mentality with a focus on process optimization.

Why Join Us?

Join a growing organization where your expertise will directly contribute to the efficiency and success of the accounting function. This role offers the opportunity to work collaboratively across departments, develop professionally, and make a meaningful impact on financial operations.

This version should attract a stronger candidate pool while clearly outlining the responsibilities and qualifications of the role.

Equal Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.