Senior Academic Programs Operations Lead

Columbia University Irving Medical Center; New York (NY); On-site; USD 75,000 - 80,000; Full time

Job summary

Columbia University Irving Medical Center in New York, NY, seeks a Sr. Program Support Coordinator in Academic Affairs to oversee administrative and operational processes for part-time faculty, TA, and preceptors across programs (MDE, DNP, Simulation).

The role acts as a liaison among Academic Affairs, Human Resources, and program areas, ensuring compliant workflows, supporting accreditation initiatives, and providing project and administrative support to the ADAA of DNP programs.

Qualifications

• Bachelor’s degree or equivalent in education and experience, plus 3 years related experience.
• Strong organizational and project management skills; proficiency with electronic database and workflow systems preferred.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information.

Responsibilities

• Serve as the primary liaison between Academic Affairs and Human Resources for all part-time faculty, TA, and preceptor hiring processes.
• Oversee departmental orientation processes.
• Coordinate preceptor appointments with faculty/instructor titles.
• Develop and improve workflows across the division
• Maintain accurate rosters and tracking systems for part-time and zero-salary faculty appointments
• Assist with monitoring, planning, and submission of potential scholarship and funding opportunities (e.g. HRSA NFLP, Jonas Scholar)
• Generate workforce planning and compliance reports as needed, per the ADAA, DNP.
• Serve as liaison across departments to ensure more seamless hiring, onboarding, and orientation processes
• Collaborate with HR and academic programs to align workflows.
• Facilitate communication and resolve operational challenges.
• Identify process improvement opportunities.
• Manage scheduling and calendar coordination for the Associate Dean of Academic Affairs, DNP programs
• Coordinate meetings, agendas, and materials.
• Support ADAA-led initiatives and projects.
• Liaise across departments for scheduling needs.
• Support accreditation-related projects, including document preparation and coordination.
• Maintain accreditation materials and data systems.
• Track timelines and deliverables.
• Assist with site visit preparation and reporting.

Skills

Organizational skills

Project management

Communication

Interpersonal skills

Confidential information handling

Education

Bachelor’s degree or equivalent

Job description

Columbia University Irving Medical Center in New York, NY, seeks a Sr. Program Support Coordinator in Academic Affairs to oversee administrative and operational processes for part-time faculty, TA, and preceptors across programs (MDE, DNP, Simulation).

The role acts as a liaison among Academic Affairs, Human Resources, and program areas, ensuring compliant workflows, supporting accreditation initiatives, and providing project and administrative support to the ADAA of DNP programs.