Strategic Admin Specialist, Pre-College Programs

Columbia University; New York (NY); On-site; USD 66,000 - 68,000; Full time

Job summary

Columbia University in New York is seeking an Officer of Administration to independently administer key administrative functions supporting the Pre-College Programs portfolio within SPS. The incumbent exercises discretion and judgment in evaluating program needs, resolving non-routine challenges, coordinating solutions, and escalating matters to senior management when needed.

Reporting to the Assistant Director, Academic Administration and Governance, the Specialist manages payments, scheduling,

Qualifications

• Bachelor’s degree or equivalent relevant experience.
• 1–2 years related experience.
• Strong communication and organizational skills.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Oversee payment processing and act as liaison between Finance and stakeholders.
• Manage ARC reconciliation and verify program purchases.
• Lead student billing record testing and ensure accurate setup.
• Coordinate course schedule and classroom assignments for Pre-College.
• Serve as primary contact for departments, instructors, and students.
• Plan and oversee Pre-College events and program initiatives.
• Maintain administrative workflows and program records and reporting.
• Develop certifications of completion with Creative Services.
• Prepare readiness of Pre-College offices spaces with Facilities and CUIT.
• Execute branded merchandise procurement and manage invoices.
• Update Pre-College website content and resolve inaccuracies.
• Support recruitment events and occasional travel.

Skills

Communication

Organization

Leadership

Project management

Customer service

Education

Bachelor's degree or equivalent experience

Tools

MS Word

Excel

Job description

Columbia University in New York is seeking an Officer of Administration to independently administer key administrative functions supporting the Pre-College Programs portfolio within SPS. The incumbent exercises discretion and judgment in evaluating program needs, resolving non-routine challenges, coordinating solutions, and escalating matters to senior management when needed.

Reporting to the Assistant Director, Academic Administration and Governance, the Specialist manages payments, scheduling,