Senior Academic Programs & Operations Coordinator

Wyqrb; Oklahoma City (OK); Vor Ort; USD 42.000 - 54.000; Vollzeit

Zusammenfassung

Wyqrb in Oklahoma City, OK, invites applications for a Senior Academic Coordinator to provide high-level administrative support to MACU's academic programming. The role manages a wide range of duties including event coordination, budget tracking, and faculty/student support, while maintaining confidentiality.

The ideal candidate will be organized, proactive, and able to handle multiple priorities, serving as a liaison between leadership, faculty, staff, students, and external stakeholders.

Qualifikationen

• Administrative support experience or an equivalent combination of education and experience.
• Ability to maintain interpersonal interactions and communication both with warmth and within professional boundaries.
• Ability to work methodically, accurately, and efficiently.
• Excellent oral and written communication skills.
• Ability to maintain accurate and organized records and documentation.
• Excellent organizational skills.
• Bachelor’s degree and/or equivalent experience preferred.

Aufgaben

• Field calls and emails regarding faculty, instruction, and academic programs.
• Assist visitors and provide information; answer calls, take messages, and direct to appropriate personnel.
• Schedule appointments and maintain calendar; order office supplies as needed.
• Create adjunct instructor pay reports and faculty overload pay reports.
• Create and issue adjunct instructor agreements.
• Coordinate course schedules for designated schools (adding sections, managing caps, etc).
• Create professional communications and reporting to internal stakeholders.
• Onboard adjunct instructors for designated schools.
• Coordinate accreditation applications and reporting for designated schools.
• Support Watermark Student Learning & Licensure coordination for the School of Teacher Education.
• Create and maintain program records and databases (faculty, students, accreditation, projects).
• Support student practicum and internship records and stakeholder communications.
• Organize meeting locations and setups; provide hospitable presence.
• Assist with budget processes, purchase requisitions, and procurement needs.
• Support accreditation documentation.
• Support school events with Admissions, Enrollment, Student Services, and Student Affairs.
• Plan events involving students and faculty.
• Participate in campus-wide activities.
• Perform other duties as assigned by the Dean of Academic Instruction and Vice President of Academic Affairs

Kenntnisse

Administrative support

Interpersonal communication

Organizational skills

Communication skills

Ausbildung

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Web conferencing (Zoom/Meet)

Jobbeschreibung

Wyqrb in Oklahoma City, OK, invites applications for a Senior Academic Coordinator to provide high-level administrative support to MACU's academic programming. The role manages a wide range of duties including event coordination, budget tracking, and faculty/student support, while maintaining confidentiality.

The ideal candidate will be organized, proactive, and able to handle multiple priorities, serving as a liaison between leadership, faculty, staff, students, and external stakeholders.