Senior Student Services Administrative Specialist

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 22,000 - 29,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

The Jeannine Rainbolt College of Education Academic Advising Office at the University of Oklahoma is seeking a Senior Administrative Specialist to support daily operations, manage confidential student records, coordinate appointments and events, and assist faculty and staff.

The ideal candidate will be friendly, organized, and able to multitask in a fast-paced environment, handling budgets, travel arrangements, and data reporting while maintaining confidential information with integrity.

Qualifications

• High School Diploma or GED required.
• At least 2 years of office, clerical, or administrative experience.
• Strong customer service and office procedures knowledge.

Responsibilities

• Serve as primary contact for students, guests, calls, and emails.
• Manage confidential student documents and background checks.
• Coordinate travel, budgets, purchases, and office supplies.
• Maintain databases and filing systems and prepare reports.
• Assist advisors and faculty with records and documentation.
• Schedule appointments and coordinate events and rooms.

Skills

Interpersonal communication

Written communication

Organizational skills

Time management

Multitasking

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Office

Outlook

Excel

Word

Job description

The Jeannine Rainbolt College of Education Academic Advising Office at the University of Oklahoma is seeking a Senior Administrative Specialist to support daily operations, manage confidential student records, coordinate appointments and events, and assist faculty and staff.

The ideal candidate will be friendly, organized, and able to multitask in a fast-paced environment, handling budgets, travel arrangements, and data reporting while maintaining confidential information with integrity.