Grant Programs Administrative Coordinator

SE; Durant (OK); On-site; USD 40,000 - 60,000; Full time

Job summary

Southwestern Oklahoma State University in Durant, OK seeks an Administrative Coordinator – Grant Programs to manage extensive bookkeeping for five federal programs, certify student eligibility, and process expenditures using Colleague. You will supervise student workers and maintain program files, reporting to the director.

Strong organizational skills and initiative are essential. The role requires familiarity with EDGAR regulations, federal/state fiscal cycles, and effective communication with

Qualifications

• Business education or related training preferred.
• Formal experience in secretarial and accounting procedures required.
• Must demonstrate understanding and interest in working with disadvantaged youth.
• Must be proficient in word processing, database, spreadsheet, desktop publishing, e-mail, and internet.
• Must be able to assume responsibilities without direct supervision, display initiative and demonstrate ability to make decisions within scope of authority.

Responsibilities

• Performs bookkeeping requirements for three programs with total federal grant funding in excess of $1,000,000 annually.
• Receives and certifies eligibility for student participation in the Oklahoma State Department of Education Summer Food Service Program.
• Initiates/authors all program expenditures in Colleague; reviews and reconciles invoices and statements for payment approval.
• Maintains an activity account ledger for each line item and provides monthly status to director.
• Keeps detailed financial records (payroll, fringe benefits, leave, travel reimbursement).
• Train and supervise student workers; monitor hours according to regulations.
• Organizes and maintains program files and communicates with students, families, school personnel, and grant staff.
• Assist the Directors in all activities and services necessary to fulfill grant terms.

Job description

Southwestern Oklahoma State University in Durant, OK seeks an Administrative Coordinator – Grant Programs to manage extensive bookkeeping for five federal programs, certify student eligibility, and process expenditures using Colleague. You will supervise student workers and maintain program files, reporting to the director.

Strong organizational skills and initiative are essential. The role requires familiarity with EDGAR regulations, federal/state fiscal cycles, and effective communication with