Senior Academic Coordinator

Wyqrb; Oklahoma City (OK); On-site; USD 42,000 - 54,000; Full time

Job summary

Wyqrb in Oklahoma City, OK, invites applications for a Senior Academic Coordinator to provide high-level administrative support to MACU's academic programming. The role manages a wide range of duties including event coordination, budget tracking, and faculty/student support, while maintaining confidentiality.

The ideal candidate will be organized, proactive, and able to handle multiple priorities, serving as a liaison between leadership, faculty, staff, students, and external stakeholders.

Qualifications

• Administrative support experience or an equivalent combination of education and experience.
• Ability to maintain interpersonal interactions and communication both with warmth and within professional boundaries.
• Ability to work methodically, accurately, and efficiently.
• Excellent oral and written communication skills.
• Ability to maintain accurate and organized records and documentation.
• Excellent organizational skills.
• Bachelor’s degree and/or equivalent experience preferred.

Responsibilities

• Field calls and emails regarding faculty, instruction, and academic programs.
• Assist visitors and provide information; answer calls, take messages, and direct to appropriate personnel.
• Schedule appointments and maintain calendar; order office supplies as needed.
• Create adjunct instructor pay reports and faculty overload pay reports.
• Create and issue adjunct instructor agreements.
• Coordinate course schedules for designated schools (adding sections, managing caps, etc).
• Create professional communications and reporting to internal stakeholders.
• Onboard adjunct instructors for designated schools.
• Coordinate accreditation applications and reporting for designated schools.
• Support Watermark Student Learning & Licensure coordination for the School of Teacher Education.
• Create and maintain program records and databases (faculty, students, accreditation, projects).
• Support student practicum and internship records and stakeholder communications.
• Organize meeting locations and setups; provide hospitable presence.
• Assist with budget processes, purchase requisitions, and procurement needs.
• Support accreditation documentation.
• Support school events with Admissions, Enrollment, Student Services, and Student Affairs.
• Plan events involving students and faculty.
• Participate in campus-wide activities.
• Perform other duties as assigned by the Dean of Academic Instruction and Vice President of Academic Affairs

Skills

Administrative support

Interpersonal communication

Organizational skills

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Web conferencing (Zoom/Meet)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Academic Coordinator

College of Arts & Sciences Full Time Clerical Main Campus, Oklahoma City, OK, US

3 days ago Requisition ID: 1478

POSITION SUMMARY:

The Senior Academic Coordinator provides high-level administrative and operational support to the academic programming of MACU (as assigned). This position is responsible for managing a wide range of administrative functions, event coordination, budget and procurement tracking, faculty and student support services, and campus engagement initiatives. The ideal candidate is organized, proactive, and capable of handling multiple priorities while maintaining professionalism and confidentiality. The Senior Administrative Assistant serves as a key liaison between leadership, faculty, staff, students, and external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Field calls and emails regarding faculty, instruction, and academic programs.

Perform the following administrative support functions: Assist visitors in a professional manner by providing information and direction they may need; answer incoming calls and redirect to the appropriate person; take messages and provide appropriate and necessary information; schedule appointments and maintain an updated calendar; order office supplies as needed.

Create and submit adjunct instructor pay reports and faculty overload pay reports.

Create and issue adjunct instructor agreements.

Coordinate course schedules for designated schools (adding sections, managing caps, parent/childing, etc)

Create professional and effectively written communications, including reporting, to internal and constituents.

Hold responsibility for adjunct instructor onboarding for respective schools.

Program accreditation application and reporting for designated schools.

Provide coordination of Watermark Student Learning & Licensure for the School of Teacher Education.

Create and maintain program records and databases (faculty, students, accreditation, special projects).

Offer administrative support to designated programs which manage student practicum and internship experiences, including records keeping and communication with stakeholders.

Organize meeting locations and setups, and provide a hospitable presence as assigned.

Create and maintain purchase requests in Laserfiche for designated programs activities/expenditures.

Assist with budget processes, purchase requisitions, and procurement needs.

Support the preparation and maintenance of accreditation documentation.

Support student-facing events in coordination with designated schools, Admissions, Enrollment, and Student Services, and Student Affairs.

Plan events involving students and faculty.

Participate in campus-wide collaborative and departmental activities.

Perform other duties as assigned by the Dean of Academic Instruction and Vice President of Academic Affairs

QUALIFICATIONS:

Administrative support experience or an equivalent combination of education and experience

Ability to maintain interpersonal interactions and communication both with warmth and within professional boundaries.

Ability to work methodically, accurately, and efficiently

Excellent oral and written communication skills

Ability to maintain accurate and organized records and documentation

Excellent organizational skills

EDUCATION and/or EXPERIENCE:

Bachelor’s degree and/or equivalent experience preferred

COMPUTER SKILLS:

• Experience with Microsoft Office and/or Google Workplace and web conferencing applications such as Zoom or Google Meet
• Preferred experience with learning management systems, student information systems, and simulation lab equipment

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Operate a computer with a keyboard, pointing device, web cam, and speakers

Stand and sit for extended periods of time

Walk around the classroom and to/from parking lots and buildings

Stand, bend, and crouch

Reach, grasp, move, and hold objects

Verbally express information or instructions

Lift, push, pull, and carry up to 20 pounds

Exercise clear vision at 20 inches or less and adjust focus

Judge distances and spatial relationships

WORK ENVIRONMENT:

The work environment characteristics here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.