Security Operations Admin & Program Assistant

Transportation Security Careers; Irvine (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Irvine, CA seeks Program Assistant roles to keep offices and airport field operations organized and efficient. Responsibilities include administrative coordination, data tracking, scheduling, and preparing correspondence to support managers and teams.

Ideal candidates handle detailed information, manage multiple assignments, and communicate across teams while helping an office stay on schedule.

Qualifications

• Organization and attention to detail required.
• Strong written and verbal communication.
• Data entry, tracking, and basic analysis skills.
• Proficiency in Microsoft Office Suite or equivalent.
• Experience with records and document management.
• Calendar, meeting, and deadline coordination.
• Professional customer service and communication.
• Ability to manage several assignments without sacrificing accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completion, and compliance.

Skills

Organization & detail

Written communication

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion & confidentiality

Job description

Transportation Security Administration, Department of Homeland Security in Irvine, CA seeks Program Assistant roles to keep offices and airport field operations organized and efficient. Responsibilities include administrative coordination, data tracking, scheduling, and preparing correspondence to support managers and teams.

Ideal candidates handle detailed information, manage multiple assignments, and communicate across teams while helping an office stay on schedule.