Federal Programs Assistant: Admin, Data & Scheduling

Transportation Security Careers; Ivor (VA); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid leave and federal holidays

Federal retirement program (Thrift)

Job summary

Transportation Security Administration, Department of Homeland Security in Ivor, VA is seeking Program Assistants to help keep offices and airport field operations organized and running smoothly. Responsibilities include administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

The role suits detail-oriented individuals who can handle multiple assignments, communicate with different teams, and help an office stay on schedule.

Qualifications

• Specialized experience in an office administrative or program support role.
• Ability to prepare reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline协调

Customer service and professional通信

Manage multiple assignments

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security in Ivor, VA is seeking Program Assistants to help keep offices and airport field operations organized and running smoothly. Responsibilities include administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

The role suits detail-oriented individuals who can handle multiple assignments, communicate with different teams, and help an office stay on schedule.