Program Assistant: Admin & Operations Support

TSA Careers Center; Irvine (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Transportation Security Administration (TSA) Program Assistant opportunities in Irvine offer a chance to support managers and teams with administrative coordination, data tracking, and scheduling in a dynamic government office environment.

Role focuses on processing records, compiling reports, maintaining files, and ensuring timely communications. Ideal for detail-oriented professionals proficient in Microsoft Office and cross-team collaboration.

Qualifications

• Provide administrative or program support in a busy office
• Prepare reports, correspondence, spreadsheets, or presentations
• Track deadlines, assignments, records, or performance information
• Research information in files, databases, and electronic systems
• Monitor program metrics and identify discrepancies
• Assist payroll, timekeeping, finance, HR, or scheduling functions
• Support implementation of new office procedures and systems

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, HR, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Spreadsheet data handling

Calendar management

Customer service

Education

Experience-based qualifications as per vacancy

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) Program Assistant opportunities in Irvine offer a chance to support managers and teams with administrative coordination, data tracking, and scheduling in a dynamic government office environment.

Role focuses on processing records, compiling reports, maintaining files, and ensuring timely communications. Ideal for detail-oriented professionals proficient in Microsoft Office and cross-team collaboration.