Administrative Program Specialist — Security Ops & Admin

Travel Security Careers; Riverside (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Riverside is seeking a Program Assistant to provide administrative and program support to TSA managers and staff. You will organize daily office activities, manage records, prepare reports, and handle internal communications while coordinating meetings and deadlines.

The role emphasizes organization, attention to detail, and proficiency with Microsoft Office.

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage multiple assignments accurately.
• Discretion handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Riverside is seeking a Program Assistant to provide administrative and program support to TSA managers and staff. You will organize daily office activities, manage records, prepare reports, and handle internal communications while coordinating meetings and deadlines.

The role emphasizes organization, attention to detail, and proficiency with Microsoft Office.