Security Division Admin & Operations Specialist

NANA Management Services; Anchorage (AK); On-site; USD 48,000 - 62,000; Full time

Job summary

NANA Management Services is seeking an Administrative Coordinator to provide comprehensive admin and operational support to the Security Division. You will manage employee and project data, financial processes, vehicle administration, records, and reporting while collaborating with leadership and stakeholders.

The role requires strong organization, attention to detail, discretion, and the ability to handle multiple priorities and confidential information in a dynamic environment.

Qualifications

• High school diploma or GED required.
• Minimum three years of progressive admin/office/financial experience.
• Valid driver's license with acceptable driving record.
• Ability to work independently, prioritize, and meet deadlines.
• Strong written and verbal communication; able to interact with stakeholders.
• Proficiency in MS Office; Office tests may be administered.

Responsibilities

• Maintain TCP employee profiles and project codes; resolve system issues.
• Process credit card reports for accuracy and coding; handle discrepancies.
• Enter and reconcile financial data; support audits and reporting.
• Prepare reports, spreadsheets, and graphs for leadership.
• Coordinate vehicle administration and related documentation.
• Administer department credit cards and subscriptions per procedures.
• Order and distribute office supplies and department materials.
• Maintain organized, current records and forms.
• Support senior staff with documents and day-to-day operations.
• Protect confidential information with sound judgment and discretion.

Skills

Organizational skills

Attention to detail

Discretion

Communication skills

Microsoft Office proficiency

Education

High school diploma or GED

Tools

TimeClock Plus (TCP)

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

NANA Management Services is seeking an Administrative Coordinator to provide comprehensive admin and operational support to the Security Division. You will manage employee and project data, financial processes, vehicle administration, records, and reporting while collaborating with leadership and stakeholders.

The role requires strong organization, attention to detail, discretion, and the ability to handle multiple priorities and confidential information in a dynamic environment.