Administrative & Project Coordination Specialist

NANA; Anchorage (AK); On-site; USD 42,000 - 64,000; Full time

Job summary

NANA in Anchorage, AK is seeking an Administrative Coordinator to provide comprehensive administrative, organizational, and coordination support for our projects. The role emphasizes accuracy, confidentiality, and strong customer service while maintaining professional standards.

You will coordinate schedules, documents, communications, meetings, and records, assist with onboarding and HR-related tasks, and support management and project teams to keep activities on schedule.

Qualifications

• High school diploma or GED; associate degree preferred.
• 3–5 years of administrative/office coordination or related experience.
• Proficiency in Microsoft Office; strong organizational and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience with project management or document-control software preferred.
• Strong attention to detail and confidentiality.

Responsibilities

• Review and address incoming work requests related to areas of support involving logistics, building services, or purchasing.
• Coordinate daily administrative activities and provide support to management and project teams.
• Prepare, format, distribute, and maintain correspondence, reports, meeting minutes, forms, spreadsheets, and other documents.
• Maintain organized electronic and hard-copy filing systems and project records.
• Coordinate meetings, appointments, conference calls, and calendars.
• Prepare meeting agendas, take meeting notes, and distribute action items and follow-up information.
• Track deadlines, deliverables, approvals, submittals, invoices, and other administrative requirements.
• Assist with preparation and processing of purchase orders, invoices, contracts, change orders, and payment documentation.
• Coordinate communication between internal staff, clients, contractors, consultants, vendors, and other project stakeholders.
• Monitor incoming and outgoing correspondence and ensure information is routed to the appropriate personnel.
• Maintain confidential and sensitive information in accordance with company policies.
• Assist with onboarding, personnel documentation, training records, and other administrative HR functions as assigned.
• Order and maintain office supplies, equipment, and other administrative materials.
• Assist with travel arrangements, expense reports, and scheduling as needed.
• Prepare presentations, spreadsheets, status reports, and other management-support materials.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Multitasking

Independent work

Document control software

Spreadsheet creation

MS Office proficiency

Administrative support

Education

Associate degree in Business or related field

High school diploma

Tools

Microsoft Office

Document-control software

Job description

NANA in Anchorage, AK is seeking an Administrative Coordinator to provide comprehensive administrative, organizational, and coordination support for our projects. The role emphasizes accuracy, confidentiality, and strong customer service while maintaining professional standards.

You will coordinate schedules, documents, communications, meetings, and records, assist with onboarding and HR-related tasks, and support management and project teams to keep activities on schedule.