Facilities Operations Coordinator

Nana Management Services, LLC; Anchorage (AK); On-site; USD 50,000 - 65,000; Full time

Job summary

NANA Management Services, LLC in Anchorage, Alaska is seeking a Building Administrator to support the daily operations of a secure facility. You will provide administrative, logistical, and operational support, manage CMMS work orders, coordinate conference room scheduling, and monitor supplies to keep the building running smoothly.

The role requires strong communication, multitasking, and confidentiality, with collaboration across security, maintenance, and vendor teams to ensure compliant,

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum two years in administration or facilities management.
• Experience with Microsoft Office and CMMS software preferred.
• Valid driver’s license with acceptable driving record for company vehicle insurance.

Responsibilities

• Support day-to-day administrative and operational activities of the facility.
• Coordinate commodities, office supplies, and materials for occupants and staff.
• Schedule and support conference rooms for meetings and events.
• Receive, process, and update facility work orders using CMMS.
• Coordinate with maintenance, vendors, and security staff to ensure timely work completion.
• Monitor work order status and communicate updates to building occupants and management.
• Maintain facility records, reports, and documentation.
• Assist with access coordination for employees and contractors per security procedures.
• Provide customer service and respond to inquiries about building services.
• Assist with office moves, furniture requests, and workspace assignments.
• Assist with inventory management and emergency response documentation.

Skills

Customer Service

Interpersonal Skills

Oral Communication

Written Communication

Organizational Skills

Multitasking

Confidentiality

Education

High school diploma or GED

Associate degree in business administration or facilities management

Tools

Microsoft Office Suite

CMMS software

Job description

NANA Management Services, LLC in Anchorage, Alaska is seeking a Building Administrator to support the daily operations of a secure facility. You will provide administrative, logistical, and operational support, manage CMMS work orders, coordinate conference room scheduling, and monitor supplies to keep the building running smoothly.

The role requires strong communication, multitasking, and confidentiality, with collaboration across security, maintenance, and vendor teams to ensure compliant,