Administrative & Operations Coordinator

Nana Management Services, LLC; Anchorage, Northern (AK, KY); Hybrid; USD 50,000 - 72,000; Full time

Job summary

NANA Regional Corporation, Inc. is seeking an Administrative Coordinator to provide comprehensive administrative and operational support to the Security Division in Alaska.

You will manage employee and project data, finance processes, vehicle administration, and reporting, while safeguarding confidential information. The role requires strong organizational skills, attention to detail, and the ability to coordinate with leadership, staff, vendors, and other stakeholders to ensure timely, accurate

Qualifications

• High school diploma or GED required.
• 3+ years of admin, office, or related experience.
• Valid driver\'s license with clean record for past 3 years.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Strong written and verbal communication skills.
• Proficient in Microsoft Word, Excel, PowerPoint; testing may be administered.

Responsibilities

• Maintains TimeClock Plus (TCP) employee profiles and project codes.
• Reviews and processes credit card reports; resolves discrepancies.
• Performs data entry, invoicing, reconciliations, and audits.
• Collects and summarizes operational and financial data for reporting.
• Prepares reports, spreadsheets, and graphs for supervisors and staff.
• Coordinates vehicle administration: purchases, titles, insurance, decals.
• Manages department credit card activities and subscriptions.
• Coordinates ordering/distribution of office supplies and materials.
• Maintains department forms, records, and files.
• Administers employee bonus programs and related documentation.
• Provides broad administrative support to leadership and staff.
• Acts as liaison with employees, departments, vendors and stakeholders.
• Supports document prep and maintenance for the Security Division.
• Supports meetings logistics and follow-up activities.
• Performs general office functions and handles mail.
• Maintains confidentiality and discretion with sensitive information.
• Uses department software to maintain accurate records.
• Supports continuous improvement initiatives.
• Assists with overflow work and special projects.

Skills

Communication skills

Organizational skills

Microsoft Office proficiency

Confidentiality

Time management

Education

High school diploma or GED

Tools

TimeClock Plus (TCP)

Credit card processing systems

Job description

NANA Regional Corporation, Inc. is seeking an Administrative Coordinator to provide comprehensive administrative and operational support to the Security Division in Alaska.

You will manage employee and project data, finance processes, vehicle administration, and reporting, while safeguarding confidential information. The role requires strong organizational skills, attention to detail, and the ability to coordinate with leadership, staff, vendors, and other stakeholders to ensure timely, accurate