Building Operations & Admin Coordinator

NMS; Anchorage (AK); On-site; USD 55,000 - 75,000; Full time

Job summary

NMS is seeking a Building Administrator to support daily operations of a secure facility. You will provide administrative, logistical, and operational support to facility management, coordinate commodities and office supplies, schedule conference rooms, and administer work orders using CMMS or equivalent systems.

The role requires strong communication, organizational skills, and ability to work with contractors, vendors, and security staff.

Qualifications

• High school diploma or GED required; associate degree in business administration, facilities management, or related field preferred.
• Minimum of two years of administrative, facilities, or office management experience.
• Experience using Microsoft Office Suite and computerized work order or CMMS software preferred.
• Valid driver's license with an acceptable driving record for the previous three years.
• Must complete pre-employment requirements including background check, drug screening, and other tests.
• Demonstrated ability to work as part of a team and handle multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Knowledge of facility operations and administrative support functions.

Responsibilities

• Support the day-to-day administrative and operational activities of the facility.
• Coordinate commodities, office supplies, and operational materials to support building occupants and facility staff.
• Schedule, prepare, and support conference rooms for meetings, training sessions, and special events.
• Receive, process, track, and update facility work orders using CMMS or other work order software.
• Coordinate with facility maintenance personnel, contractors, vendors, and security staff to ensure timely completion of work requests.
• Monitor work order status and communicate updates to building occupants and management.
• Maintain facility records, reports, schedules, and operational documentation.
• Assist with employee and contractor access coordination in accordance with security procedures.
• Provide customer service by responding to inquiries regarding building services and facility operations.
• Coordinate office moves, furniture requests, and workspace assignments as directed.
• Assist with inventory management for office and facility supplies.
• Support emergency response activities by maintaining communication and administrative documentation.
• Ensure compliance with Company policies, security procedures, safety regulations, and confidentiality requirements.
• Perform other administrative and operational duties as assigned.

Skills

Team collaboration

Decision making

Communication

Organizational skills

Customer service

Problem solving

Confidentiality

Multitasking

Education

High school diploma or GED

Associate degree preferred

Tools

CMMS

Microsoft Office

Work order management systems

Job description

NMS is seeking a Building Administrator to support daily operations of a secure facility. You will provide administrative, logistical, and operational support to facility management, coordinate commodities and office supplies, schedule conference rooms, and administer work orders using CMMS or equivalent systems.

The role requires strong communication, organizational skills, and ability to work with contractors, vendors, and security staff.