Security Admin & Travel Coordinator (Hybrid)

Koitecc Solutions; Livermore, Northern (CA, KY); Hybrid; USD 66,000 - 106,000; Full time

Benefits offered by this job

Flexible work arrangements

Telecommuting

Relocation assistance

Generous vacation

Job summary

Sandia National Laboratories in California seeks a detail-oriented Office Management Assistant to support a Security team with a mix of remote and on-site work.

You will coordinate calendars, travel, and expenses; manage supplies; arrange tours for visitors; onboard new hires; process badges; collaborate across divisions; and complete required training, including classified specialist courses, while maintaining a DOE Q security clearance.

Qualifications

• High school diploma plus three or more years of directly related experience, or equivalent combination of education and experience
• Proficient with common office software, such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.), Adobe applications, and/or web-based applications
• Demonstrated organizational skills
• Ability to obtain and maintain a DOE Q level security clearance

Responsibilities

• Coordinate and maintain multiple calendars, answer phone calls, make travel arrangements, submit travel expense reports, arrange meetings
• Order office supplies, assist with property and training coordination, and serve as the information source on organizational policies and procedures
• Arrange tours and coordinate accommodations for visitors from within Sandia, program representatives, senior leadership, and other agencies
• Coordinate panel interviews, onboard new hires
• Submit badge requests for site visitors and contractors
• Partner with other administrative support staff in the Division, lab-wide (in California and New Mexico), and with external customers to cultivate a collaborative environment
• Complete organization-specific training, including but not limited to advanced classified specialist training
• Work on other ad hoc projects as defined by management

Skills

High school diploma

Organizational skills

DOE Q clearance

Ability to obtain security clearance

Education

Bachelor's degree in relevant field

Tools

Microsoft Office Suite

Adobe applications

Web-based applications

Job description

Sandia National Laboratories in California seeks a detail-oriented Office Management Assistant to support a Security team with a mix of remote and on-site work.

You will coordinate calendars, travel, and expenses; manage supplies; arrange tours for visitors; onboard new hires; process badges; collaborate across divisions; and complete required training, including classified specialist courses, while maintaining a DOE Q security clearance.