Office Management Assistant - Cyber & Digital Assurance, Onsite

Sandia National Laboratories; Livermore (CA); Hybrid; USD 66,000 - 106,000; Full time

Job summary

Sandia National Laboratories in Livermore, CA is seeking a dedicated Office Management Assistant to support the Security team, handling calendars, travel, expense reports, meetings, and visitor coordination in a mixed on-site/remote schedule.

You will organize tours, onboard new hires, submit badge requests, and collaborate with teams across California and New Mexico, with training in advanced classified procedures as needed.

Qualifications

• High school diploma with 3+ years of directly related experience or equivalent combination of education and experience.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe applications, and/or web-based applications.
• Demonstrated organizational skills.
• Ability to obtain and maintain a DOE Q level security clearance.

Responsibilities

• Coordinate and maintain multiple calendars, answer phone calls, make travel arrangements, submit travel expense reports, arrange meetings.
• Order office supplies, assist with property and training coordination, and serve as the information source on organizational policies and procedures.
• Arrange tours and coordinate accommodations for visitors from within Sandia, program representatives, senior leadership, and other agencies.
• Coordinate panel interviews, onboard new hires.
• Submit badge requests for site visitors and contractors.
• Partner with other administrative support staff to cultivate a collaborative environment.
• Complete organization-specific training, including advanced classified specialist training.
• Work on other ad hoc projects as defined by management.

Skills

Office software proficiency

Organizational skills

Security clearance ability

Education

Bachelor's degree

Job description

Job Details

Location: Livermore, CA

Full/Part Time: Full-Time

Regular/Temporary: Regular

About Sandia

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide


• Extraordinary co-workers


• Some of the best tools, equipment, and research facilities in the world


• Career advancement and enrichment opportunities


• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)


• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

What Your Job Will Be Like

We are seeking a highly motivated Office Management Assistant to join our dynamic Security team. In this role, you will provide administrative support to managers and groups that work a combined schedule of remote and on-site work schedules.

On any given day, you may be called on to:

• Coordinate and maintain multiple calendars, answer phone calls, make travel arrangements, submit travel expense reports, arrange meetings


• Order office supplies, assist with property and training coordination, and serve as the information source on organizational policies and procedures


• Arrange tours and coordinate accommodations for visitors from within Sandia, program representatives, senior leadership, and other agencies


• Coordinate panel interviews, onboard new hires


• Submit badge requests for site visitors and contractors


• Partner with other administrative support staff in the Division, lab-wide (in California and New Mexico), and with external customers to cultivate a collaborative environment


• Complete organization-specific training, including but not limited to advanced classified specialist training


• Work on other ad hoc projects as defined by management

Due to the nature of the work, the selected applicant must be able to work onsite 60% of the time. Applicants on this requisition may be interviewed by multiple organizations at Sandia National Laboratories.

Salary Range

$66,100 - $106,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require

• High school diploma plus three or more years of directly related experience, or equivalent combination of education and experience


• Proficient with common office software, such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.), Adobe applications, and/or web-based applications


• Demonstrated organizational skills


• Ability to obtain and maintain a DOE Q level security clearance

Qualifications We Desire

• Experience handling sensitive information


• Bachelor's degree in relevant field


• Experience providing administrative support to on-site and remote managers and staff


• Experience working in a fast-paced, dynamic environment


• Familiarity with Sandia policies and processes


• Active DOE security clearance, or equivalent

About Our Team

The Cyber & Digital Assurance Group is composed of four cyber security departments that conduct research, develop tools and methods, and work closely with customers to assure verification of high-consequence digital systems and to support cybersecurity of enterprise and weapons systems. We serve as local domain experts for Sandia/CA nuclear weapon system and component organizations, and as Sandia resources for cybersecurity operations, as well as for digital formal verification, rigorous cyber experimentation, and cyber risk assessments. We engage throughout the design-to-retirement lifecycle, and actively manage research collaborations with academic institutions. We are dedicated to supporting cybersecurity of Sandia and government systems, and digital assurance of a flexible and responsive nuclear deterrent that remains robust to an evolving environment.

Posting Duration

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.