Secure Facility Office Administrator | Launch & Operations

Tetra Tech; McLean (VA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Paid time off and holidays

Tuition assistance

Flexible Spending Accounts

Job summary

Halvik Corp is seeking an Office Administrator to establish and maintain the daily operations of a new, secure facility. The role requires discretion, meticulous attention to detail, and proactive management to support initial office setup, security protocols, and smooth workplace operations.

You will oversee front desk and access control, secure logistics, onboarding/offboarding, facility maintenance, inventory, and events.

Qualifications

• Experience in office management, corporate admin, or facilities coordination, preferably in secure environments.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong organizational skills to manage initial setup and shifting priorities.
• Professional communication and customer-service mindset.
• Proficiency with standard administrative software and asset-tracking tools.

Responsibilities

• Manage reception area with strict visitor protocols and badge issuance.
• Receive, screen, and log mail and packages.
• Support HR onboarding/offboarding, including credentials and workspace setup.
• Coordinate facility maintenance and vendor access with building management.
• Maintain inventory of office supplies and staff breakroom provisions.
• Lead new facility setup and initial workflow deployments.
• Plan and organize internal events and PMRs.
• Support special projects as assigned.

Skills

Office management

Discretion & confidentiality

Organizational skills

Communication skills

Administrative software

Tools

Asset tracking tools

Job description

Halvik Corp is seeking an Office Administrator to establish and maintain the daily operations of a new, secure facility. The role requires discretion, meticulous attention to detail, and proactive management to support initial office setup, security protocols, and smooth workplace operations.

You will oversee front desk and access control, secure logistics, onboarding/offboarding, facility maintenance, inventory, and events.