Office Administrator

Tetra Tech; McLean (VA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Paid time off and holidays

Tuition assistance

Flexible Spending Accounts

Job summary

Halvik Corp is seeking an Office Administrator to establish and maintain the daily operations of a new, secure facility. The role requires discretion, meticulous attention to detail, and proactive management to support initial office setup, security protocols, and smooth workplace operations.

You will oversee front desk and access control, secure logistics, onboarding/offboarding, facility maintenance, inventory, and events.

Qualifications

• Experience in office management, corporate admin, or facilities coordination, preferably in secure environments.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong organizational skills to manage initial setup and shifting priorities.
• Professional communication and customer-service mindset.
• Proficiency with standard administrative software and asset-tracking tools.

Responsibilities

• Manage reception area with strict visitor protocols and badge issuance.
• Receive, screen, and log mail and packages.
• Support HR onboarding/offboarding, including credentials and workspace setup.
• Coordinate facility maintenance and vendor access with building management.
• Maintain inventory of office supplies and staff breakroom provisions.
• Lead new facility setup and initial workflow deployments.
• Plan and organize internal events and PMRs.
• Support special projects as assigned.

Skills

Office management

Discretion & confidentiality

Organizational skills

Communication skills

Administrative software

Tools

Asset tracking tools

Job description

Halvik Corp delivers a wide range of services to 13 executive agencies and 15 independent agencies. Halvik is a highly successful WOB business with more than 50 prime contracts and 500+ professionals delivering Digital Services, Advanced Analytics, Artificial Intelligence/Machine Learning, Cyber Security and Cutting-Edge Technology across the US Government. Be a part of something special!

Position Summary

The Office Administrator plays a critical operational role in establishing and maintaining the daily administrative functions of a new, secure facility. This position demands a high level of discretion, rigorous attention to detail, and proactive management to support initial office setup, physical security protocols, and seamless workplace operations.

Key Responsibilities

• Front Desk & Access Control: Manage the reception area for a secure environment, strictly enforcing visitor protocols, managing badge issuance, logging guests, and coordinating with management.
• Deliveries & Secure Logistics: Receive, screen, and log incoming mail, and packages.
• Onboarding & Offboarding Support: Facilitate HR logistics for new hires and departing staff, including issuing security credentials, preparing workstations, tracking asset inventory, and coordinating access clearances.
• Facility & Maintenance Oversight: Coordinate general office maintenance, partner with building management for vendor access, and oversee the upkeep of physical infrastructure while adhering to security policies.
• Administrative & Inventory Management: Maintain optimal stock levels of general office supplies, administrative materials, and staff breakroom provisions, ensuring inventory controls are strictly followed.
• New Facility Setup: Spearhead logistics, spatial organization, and operational workflow deployments required for the brand-new facility's launch and ongoing stabilization.
• Events & Meeting Facilitation: Plan, coordinate, and execute internal events and recurring operational meetings, including Project Management Reviews (PMRs).
• Special Projects: As assigned by management.

Qualifications

• Prior experience in office management, corporate administration, or facilities coordination-ideally within a secure or restricted-access environment.
• Demonstrated ability to handle sensitive information with discretion, maintaining strict confidentiality.
• Exceptional organizational skills with the capacity to manage intense initial setup phases and shifting priorities.
• Professional communication skills and a customer-service-oriented approach to internal and external stakeholders.
• Proficiency with standard administrative software and asset-tracking tools.

Halvik offers a competitive full benefits package including:

• Company-supported medical, dental, vision, life, STD, and LTD insurance
• Benefits include 11 federal holidays and PTO
• Eligible employees may receive performance-based incentives in recognition of individual and/or team achievements.
• 401(k) with company matching
• Flexible Spending Accounts for commuter, medical, and dependent care expenses
• Tuition Assistance
• Charitable Contribution matching

Halvik Corp is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Halvik'spay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.