Office Administrator

Halvik; McLean (VA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

STD/LTD insurance

11 holidays + PTO

401(k) matching

FSAs for commuter/medical/dependent

Tuition assistance

Charitable matching

Job summary

Halvik Corp in McLean, VA is seeking an Office Administrator to establish and maintain daily administrative functions for a new secure facility, requiring discretion and attention to detail.

You will lead front desk and access control, coordinate deliveries, onboarding, security clearances, and facility maintenance, while supporting HR logistics and inventory.

This role offers comprehensive benefits and opportunities to support the launch of a state-of-the-art workplace.

Qualifications

• Experience in office management or facilities coordination, ideally in secure environments.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong organizational skills to manage initial setup and shifting priorities.
• Professional communication and a customer-service oriented approach.
• Proficiency with standard administrative software and asset-tracking tools.

Responsibilities

• Front Desk & Access Control: Manage the reception area for a secure environment, strictly enforcing visitor protocols, managing badge issuance, logging guests, and coordinating with management.
• Deliveries & Secure Logistics: Receive, screen, and log incoming mail, and packages.
• Onboarding & Offboarding Support: Facilitate HR logistics for new hires and departing staff, including issuing security credentials, preparing workstations, tracking asset inventory, and coordinating access clearances.
• Facility & Maintenance Oversight: Coordinate general office maintenance, partner with building management for vendor access, and oversee the upkeep of physical infrastructure while adhering to security policies.
• Administrative & Inventory Management: Maintain optimal stock levels of general office supplies, administrative materials, and staff breakroom provisions, ensuring inventory controls are strictly followed.
• New Facility Setup: Spearhead logistics, spatial organization, and operational workflow deployments required for the brand-new facility's launch and ongoing stabilization.
• Events & Meeting Facilitation: Plan, coordinate, and execute internal events and recurring operational meetings, including Project Management Reviews (PMRs).
• Special Projects: As assigned by management.

Skills

Office management

Discretion

Organizational skills

Customer service

Communication

Tools

Asset-tracking tools

Job description

Halvik Corp delivers a wide range of services to 13 executive agencies and 15 independent agencies. Halvik is a highly successful WOB business with more than 50 prime contracts and 500+ professionals delivering Digital Services, Advanced Analytics, Artificial Intelligence/Machine Learning, Cyber Security and Cutting-Edge Technology across the US Government. Be a part of something special!

Position Summary

The Office Administrator plays a critical operational role in establishing and maintaining the daily administrative functions of a new, secure facility. This position demands a high level of discretion, rigorous attention to detail, and proactive management to support initial office setup, physical security protocols, and seamless workplace operations.

Key Responsibilities

• Front Desk & Access Control: Manage the reception area for a secure environment, strictly enforcing visitor protocols, managing badge issuance, logging guests, and coordinating with management.
• Deliveries & Secure Logistics: Receive, screen, and log incoming mail, and packages.
• Onboarding & Offboarding Support: Facilitate HR logistics for new hires and departing staff, including issuing security credentials, preparing workstations, tracking asset inventory, and coordinating access clearances.
• Facility & Maintenance Oversight: Coordinate general office maintenance, partner with building management for vendor access, and oversee the upkeep of physical infrastructure while adhering to security policies.
• Administrative & Inventory Management: Maintain optimal stock levels of general office supplies, administrative materials, and staff breakroom provisions, ensuring inventory controls are strictly followed.
• New Facility Setup: Spearhead logistics, spatial organization, and operational workflow deployments required for the brand-new facility's launch and ongoing stabilization.
• Events & Meeting Facilitation: Plan, coordinate, and execute internal events and recurring operational meetings, including Project Management Reviews (PMRs).
• Special Projects: As assigned by management.

Qualifications

• Prior experience in office management, corporate administration, or facilities coordination-ideally within a secure or restricted-access environment.
• Demonstrated ability to handle sensitive information with discretion, maintaining strict confidentiality.
• Exceptional organizational skills with the capacity to manage intense initial setup phases and shifting priorities.
• Professional communication skills and a customer-service-oriented approach to internal and external stakeholders.
• Proficiency with standard administrative software and asset-tracking tools.

Halvik Offers a Competitive Full Benefits Package Including

• Company-supported medical, dental, vision, life, STD, and LTD insurance
• Benefits include 11 federal holidays and PTO
• Eligible employees may receive performance-based incentives in recognition of individual and/or team achievements.
• 401(k) with company matching
• Flexible Spending Accounts for commuter, medical, and dependent care expenses
• Tuition Assistance
• Charitable Contribution matching

Halvik Corp is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Halvik's pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.