Secretary to the Principal

MEMSPA; Michigan; On-site; USD 35,000 - 48,000; Full time

Job summary

Almont Community Schools is seeking the High School Principal's Secretary to provide confidential administrative support and manage the daily operations of the school office. This role serves as a primary contact for students, parents, staff, and visitors in a welcoming and organized environment.

The successful candidate will support the Principal's calendar, handle correspondence, maintain records, and assist with events and communications while upholding discretion and confidentiality.

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in business administration or office management preferred.
• Previous secretarial or administrative experience preferred.
• Strong computer skills with Word, Excel, Outlook, and Google Workspace.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative and confidential secretarial support to the High School Principal.
• Coordinate and oversee the daily operations of the High School's Main Office.
• Assist with the Principal's calendar, schedule appointments, and coordinate meetings.
• Greet visitors and respond to inquiries in a professional manner.
• Maintain confidential student, staff, and administrative records.
• Assist with attendance, enrollment, and records management.
• Process purchase orders, invoices, and other office paperwork.

Skills

Customer service

Communication

Organizational skills

Multitasking

Education

Associate degree / office management coursework

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Google Workspace

Job description

Deadline: December 11, 2026
District/Organization: Almont Community Schools
Position/Type: Other, full time
Salary: pay in accordance with AESA agreement

Position Title: Almont High School Principal's Secretary

Department: Almont High School

Reports to: High School Principal

Position Details: Full-time position, pay in accordance with AESA agreement

Posting Period: November 12, 2026 - November 17, 2026 - Internally

Position Summary

Almont High School is looking for our next lead secretary. The High School Principal's Secretary provides confidential administrative and clerical support to the High School Principal and assists with the daily operations of the school office. This position serves as a primary point of contact for students, parents, staff, and visitors while maintaining a professional, welcoming, and organized school environment.

Essential Duties and Responsibilities

• Provide administrative and confidential secretarial support to the High School Principal.
• Coordinate and oversee the daily operations of the High School's Main Office.
• Provide direction, coordination, and support to other office personnel as assigned.
• Establish and maintain consistent office procedures and workflows.
• Ensure office responsibilities are completed efficiently and accurately.
• Assist with the Principal's calendar, schedule appointments, and coordinate meetings.
• Answer telephone calls, respond to emails, and direct inquiries appropriately.
• Greet visitors, parents, students, and staff in a professional and courteous manner.
• Maintain confidential student, staff, and administrative records.
• Assist with student attendance, enrollment, discipline documentation, and records management.
• Assist with correspondence, reports, memos, newsletters, and other administrative documents.
• Maintain filing systems, databases, and electronic records.
• Assist with coordinating meetings, conferences, and school events.
• Assist with substitute teacher arrangements and staff communications as needed.
• Process purchase orders, invoices, and other office paperwork.
• Maintain confidentiality regarding sensitive student and personnel information.
• Demonstrated ability to learn and utilize student information systems, including PowerSchool.
• Perform other duties as assigned by the principal.

Qualifications

• High school diploma or equivalent required.
• Associate degree or postsecondary coursework in business administration or office management preferred.
• Previous secretarial or administrative experience preferred.
• Strong computer skills, including Microsoft Word, Excel, Outlook, and Google Workspace.
• Demonstrated ability to build positive relationships, communicate effectively, and provide exceptional customer service
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience working in a school environment is preferred.

Skills and Personal Qualities

• Professionalism, a positive attitude, and a growth mindset.
• Strong interpersonal and customer service skills.
• Patience and the ability to work effectively with teenagers, parents, and staff.
• Initiative, dependability, and flexibility.
• Ability to work independently and as part of an administrative team.
• Discretion when handling confidential information.

Almont Community Schools IS AN EQUAL OPPORTUNITY EMPLOYER in compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disability Act of 1990, it is the policy of the Almont School District that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, or marital status shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination during any program or activity or in employment.